Frequently Asked Questions(FAQs)

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Frequently Asked Questions(FAQs) 

What time does the Institute begin? What time does the Institute end?
The Institute begins at 8:00 a.m. on October 15. The Institute concludes on October 17 at 1:00 p.m. There will not be a registration table. When you check into the hotel, you will receive a welcome letter with the location of the first session. All meeting materials will be available in the main meeting room on Monday morning.

What is the program format of the Institute?
Schools will attend as teams with a minimum of three people and a maximum of five people. Each team should consist of a team leader and two to four additional team members. At least three health professions must be represented on each team and at least one team member must be a member of an Interprofessional Education Collaborative (IPEC) health education professions organization. Only one team is allowed per institution. If your institution is affiliated with a healthcare service facility such as a VA, local community health center or affiliated medical center, please consider adding a representative from that facility to your team. You may also consider adding someone responsible for curricular planning or someone with expertise in interprofessional relationship development. The team leader will be the primary contact with IPEC and should ensure the team meets the requirements listed above. There are approximately eight hours of scheduled team time.

Who are the IPEC organizations?
IPEC organizations are: American Association of Colleges of Nursing (AACN), American Association of Colleges of Osteopathic Medicine (AACOM), American Association of Colleges of Pharmacy (AACP), American Dental Education Association (ADEA), Association of American Medical Colleges (AAMC) and Association of Schools of Public Health (ASPH). In addition, the Physician Assistant Education Association (PAEA) has actively assisted in Institute planning and has endorsed the IPEC “Core Competencies for Interprofessional Collaborative Practice.”

When does registration open and close?
Institute registration for those who are currently on the Spring IPEC waitlist will open on Monday, June 11 and close on Monday, August 6. If space is still available, registration will open to the public beginning Tuesday, August 7 and close on Wednesday, September 5 (or until the Institute is full). Space is limited and onsite registration will not be permitted. 

What is the registration package?
IPEC is assisting in the financing of the Institute to provide a registration package fee of $995 per person. This package fee for each registrant includes accommodations for three nights (these are single occupancy rooms); onsite breakfasts and lunches; refreshment breaks; and a welcome reception. Please note: dinner each night is on your own. Restaurant suggestions will be provided in your registration materials. 

How is payment for the Institute handled?
Registration for the Institute is on a first-come, first-served basis. When we have reached the maximum number of attendees, teams will be “wait listed.”

  • If you have registered your team and submitted full payment, your team has secured space at the Institute.
  • If you have registered your team and submitted the 50 percent deposit, your team has secured space until Wednesday, September 5. If the balance is not paid at this time, your team space will be forfeited and your deposit will be returned minus a 15 percent cancellation fee.
  • If you have registered your team but have not submitted payment, your team space will not be secure until payment is received. Payment must be received by Wednesday, September 5. If the Institute is full when payment is received, your team may lose its space in the Institute. 

Please send checks to:
AACP
PO Box 41537
Baltimore, MD 21203-6537

Please send overnight checks to:
AACP
Attn: Pam
1727 King Street, Floor 2
Alexandria, VA 22314

Purchase Orders:
Purchase orders must be received by AACP prior to Wednesday, September 5. Please forward a copy of the approved purchase order to sramamurthy@aacp.org.

What if we need to add, remove or replace a team member?
If a team member needs to be added, removed or replaced, contact Melinda D. Colón, associate director of governance programs and meetings, at 703-739-2330 ext. 1012 by Wednesday, September 5. Any team member addition or removal must adhere to the 3-person team minimum and 5-person team maximum requirement. Changes will not be permitted after Wednesday, September 5.

What is the Refund and Cancellation Policy?
Team Registration: A cancellation fee of 15 percent of the total team registration per school will be applied if the team withdraws from the Institute before Wednesday, September 5. A cancellation fee of 30 percent of the total team registration per school will be applied after Wednesday, September 5.

Team Member Registration: If a team member needs to be removed, a full refund will be made if the minimum requirement of a 3-person team is still met. The team member must be removed before September 5. If the removal of the team member affects the minimum requirement, the team will be canceled and the team registration cancellation policy above will apply. No refunds will be made for individual team member cancellations after September 5.

To request a meeting registration refund or cancellation, please contact Sibu Ramamurthy, accountant, at 703-739-2330 ext. 1042.

Where is the Institute being held? 
All sessions will be held at the
Crowne Plaza Atlanta Perimeter at Ravinia in Atlanta, Georgia, conveniently located near Perimeter Center, Buckhead and downtown Atlanta. The Institute’s meetings staff will make the hotel reservations for your team members and send hotel confirmation numbers in late September.

Guest Amenities:

  1. Free morning newspaper delivered to room
  2. Turndown service
  3. Health/Fitness Center onsite that includes: weights, cardio-theatre, stationary bike, treadmill
  4. Indoor pool, outdoor sundeck and sauna
  5. Complimentary wireless Internet available in the lobby
  6. Within walking distance to one of Atlanta’s Premiere shopping malls—Perimeter Mall
  7. Complimentary shuttle service within a two mile radius of the hotel
  8. A few blocks away from MARTA—Dunwoody Station, an easy and inexpensive commute from the airport
  9. Complimentary covered self-parking
  10. Private gardens with 1.5 jogging trail—a Jogger’s Guide is available!

The hotel address is 4355 Ashford Dunwoody Road, Atlanta, Georgia 30346.

What are my transportation options when I arrive? 
There are several transportation options available from the airport to the Crowne Plaza. A shuttle service is available through Atlanta Superior Shuttles and costs $35 one way. Shuttles must be scheduled in advance by calling 770-457-4794. You can also take the MARTA, Atlanta’s rapid-transit system, for $2.50 one way. To use the MARTA from the airport, take the red line to Dunwoody station. Once you arrive at the station please call the Crowne Plaza at 770-395-7700 and the hotel will send their complimentary shuttle to pick you up from the station. A cab from the airport to the hotel will take 30-60 minutes and costs around $68.

Other transportation options can be found at the Hartsfield-Jackson Atlanta International Airport.

What is the dress code?
Attire at the IPEC Institute is casual. Feel free to be comfortable in khakis, polo shirts, jeans, t-shirts, and most importantly, comfortable shoes. Please remember meeting rooms can get chilly. You may want to bring business casual clothing if your team decides to go out for a nice dinner.

What is the weather like in Atlanta during the meeting dates?
The average high temperature in Atlanta in late October is 73 and average low is 62.

Is there accessibility for persons with disabilities?
The goal of the Crowne Plaza Atlanta Perimeter at Ravinia is to meet every person’s need. For people with disabilities, that means providing a fully accessible environment. The hotel complies with the regulations set by the Americans with Disabilities Act (ADA) and assistive devices are available for persons with disabilities. Please contact
Melinda D. Colón with any special arrangements you need.

Who is the best person to answer any additional questions?
Questions regarding your registration or logistics (i.e. transportation, hotel, etc.) should be directed to Melinda D. Colón, associate director of governance programs and meetings. 

To request a meeting registration refund or cancellation, please contact Sibu Ramamurthy, accountant, at 703-739-2330 ext. 1042.

Questions regarding program content should be directed to the IPEC Planning Committee Chairperson Robert “Buzz” Kerr, AACP vice president of academic affairs.                                                            

© 2014 American Association of Colleges of Pharmacy
1727 King Street | Alexandria, VA  22314 | (703) 739-2330 | Fax: (703) 836-8982 | mail@aacp.org