AACP Graduating Student, Alumni, Preceptor and Faculty surveys were first released based on Standards 2007 in 2007. These curriculum quality perception surveys were revised by the AACP Institutional Research and Assessment Committee (IRAC), AACP staff, and ACPE staff in spring 2015 to reflect the changes in Standards 2016. The surveys can be used by the colleges and schools of pharmacy both as a curriculum assessment tool and to provide data during a self-study and accreditation review. The Graduating Student and Faculty Surveys are now open until June 30, 2016 and the Alumni and Preceptor Surveys are now open until August 31, 2016. For more information please contact Danielle A. Taylor.
Principles of Good Use for the AACP Curriculum Quality Perception Surveys
What are the Curriculum Quality Surveys?Graduating Student, Alumni, Preceptor and Faculty surveys were first released based on Standards 2007 in 2007. The purpose of these surveys was to help member colleges and schools gather data for both continuous program improvement and accountability (accreditation) purposes. These curriculum quality perception surveys were revised by the AACP Institutional Research and Assessment Committee (IRAC), AACP staff, and ACPE staff in spring 2015 to reflect the changes in Standards 2016 such as the inclusion of the CAPE Educational Outcomes 2013 as Standards 1-4 and other wording changes for items that had not performed as well. The first administration of these revised surveys will occur in spring 2016. These surveys continue to be periodically reviewed by IRAC.
The intent of the surveys is for colleges and schools of pharmacy to use them as both a curriculum assessment tool and to provide data during a self-study and accreditation review.Back to top
How are the surveys administered?The four surveys can only be administered through AACP's online centralized survey system. Colleges/schools of pharmacy are not permitted to copy or disseminate the surveys.Back to top
When do the surveys open?The Graduating Student and Faculty surveys open the first Monday in March and close at the end of June. The Alumni and Preceptor survey open the first Monday in May and close at the end of August.Back to top
Are the colleges/schools notified when they are open?Yes, AACP sends an e-mail to the survey coordinator at each of the colleges/schools when the surveys are available for use. This e-mail includes the names of staff members that have been assigned to administer the survey in previous years. Survey coordinators are given approximately one week to add or delete staff members with access to the administration of the survey before an e-mail with survey instructions is sent to those assigned staff. At least one reminder e-mail of the survey closing date is also sent.Back to top
Are e-mail addresses required for each participant?Individual e-mail addresses are required for each person you want to survey. The online survey system creates a unique survey link for each participant, which is used to access the survey. This assures that the participants complete the survey only once. Please include only one e-mail address per individual.Back to top
Do I have to type in each e-mail address for everyone I want to survey?The college/school survey administrator can manually type in each e-mail address or they can upload a list of survey takers into the survey system. The Excel file should include first name, last name, e-mail address, and campus location (optional) as separate fields. A sample file is available within the online survey system. We recommend downloading the sample file to use as a template prior to importing your list into the system.Back to top
What is done with the e-mail addresses that are uploaded into the system?Individual name and e-mail addresses are stored in the system during the administration of these surveys; however, AACP does not contact the individuals nor do we give, share, sell or transfer any individual-specific information to any party other than the college/school of pharmacy that provided the information. Back to top
Who administers the surveys?Each college/school of pharmacy administers the graduating student, alumni, preceptor and/or faculty survey. It is the responsibility of the college/school to administer the survey by determining a timeline, opening the survey, sending the invite and reminder emails and closing the survey. Invite and reminder e-mails are not sent by AACP; they are sent through the online survey system for which a valid college/school e-mail address must be provided. The e-mail that participants receive comes from that college/school contact.Back to top
How do I open the survey after I have imported my e-mail list?Once your e-mail list has been imported into the survey system you can then use the "invite newly added participants" link in order to open the survey and send e-mails to your participants. In the "from" line please include a university e-mail address that survey participants may e-mail with questions regarding the survey.Back to top
Can I personalize the invite and/or reminder e-mails?AACP provides standardized text for the invite and reminder e-mails; however, each school has the ability to change the text as needed.Back to top
What should I do if my e-mails to survey participants are not being received?If only a few e-mails have not been received by your survey participants, please double check the participants' e-mail addresses to make sure the addresses were correctly entered into the system.
If a large number of e-mails are not being received, your college/school's spam filter is most likely blocking the e-mails. Please refer to the following points below:
How should I respond to survey participants that are unable to access the survey using their survey link?If the survey link does not take your participants directly to the survey please ask them to carefully copy and paste the entire survey link into their web browser. If a survey taker receives an error message that the survey they are trying to take is no longer available or that the user is not found in the system the survey taker most likely has not copied the full survey link into the address bar of his/her web browser.
Back to topWhy are some participants unable to view the questions properly and/or unable to save their answers?Your college/school's I/T firewall may limit the number of connections that can connect to the survey system at one time. If you are administering the survey in a group setting please check with your I/T department prior to administering the survey regarding the current firewall configurations.Back to top
Who should be participants for each of the surveys?
How long does it take to complete each of the surveys?It is estimated that the Graduating Student survey takes 30 minutes to complete. The Faculty, Alumni and Preceptor surveys take approximately 15-20 minutes.Back to top
Can I add additional questions to the survey(s)?An optional feature allows the survey administrator to add a link to the end of the AACP surveys requesting that participants answer additional questions relating specifically to the institution. The link will direct them to an online survey instrument developed by your institution using their own online survey tool (e.g. SurveyMonkey, Qualtrics). Please be aware that AACP is unable to link user responses from the AACP surveys with your college/school's online survey tool. Back to top
How can I try to increase the response rates for our school's surveys?There are many potential ways to boost the response rates for your surveys. First, make sure that you have planned a timeline in advance of administration that allows for at least two reminder messages to be sent. We recommend beginning survey administration at least four weeks prior to the close of a survey. Second, make sure that the list of survey takers that you upload into the system is as clean and accurate as possible. Consider partnering with other departments on campus to ensure that you have the best contact information, particularly for alumni and preceptors. Third, consider representative sampling for the Alumni and Preceptor surveys so that you can better target individuals with reminders to complete the survey.Back to top
Will I receive any data reports once we finish administering the survey(s)?When the survey is closed by your institution you will be able to download a summary report and raw data report specific to your college/school. Demographic data for the Faculty survey is only provided in summary and will not be included in the raw data report. Data reports may be downloaded after closing the survey by using the "download raw data report" and "download summary report" links in the survey portal. Summary reports of all participating schools will be posted on the AACP Web site near the end of July for the Graduating Student and Faculty surveys and the end of September for the Alumni and Preceptor surveys. Peer comparisons consisting of five or more schools will be available within the "Reports" area of the survey system for participating institutions during this same timeframe.
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What is the best way for me to use the information in the summary reports?A user's guide that makes recommendations regarding suggested timing of surveys, data interpretation, peer comparisons and follow-up strategies is available at the top of this page.Back to top
For additional questions or comments please notify Danielle A. Taylor, Director of Institutional Research and Effectiveness, at 703-739-2330 ext. 1005.
Last updated on: 5/2/2016 9:34 AM