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FAQs 

What is the Institute?

At the 2014 AACP Institute, CAPE Educational Outcomes 2013, teams of 3-5 faculty and preceptors from one institution will explore each of the four domains, gaining foundational insight and discovering how programs are working toward implementation.  Through structured team meetings, groups will develop action plans for curricular delivery, mapping, and assessment. One of the main goals of the Institute is to have teams write assessment or curricular committee charges or priorities to take back to their respective institutions.

Who should attend the Institute?

In considering who should attend, think about who you need to engage at your home institution to translate or evaluate CAPE in the curriculum.

  • Associate/Assistant Deans of Academic Affairs
  • Faculty members involved in leading curricular and/or assessment changes
  • Experiential Education Directors and Preceptors
  • Assessment and/or Curriculum Committee Chairs

When does the Institute begin and end?
The Institute begins at 8:30 a.m. on Monday, May 19. The Institute concludes on Wednesday, May 21 at Noon. 

  • Special note about meeting materials: There will not be a registration table. When you check into the hotel, you should receive your name badge and a welcome letter with the location of the first session. All meeting materials will be available in the main meeting room on Monday morning.
  • Special note about name badges: The National Conference Center is a secure facility used by numerous large corporations as well as agencies within the federal government. Please wear your AACP name badge at all times to identify yourself as part of our group meeting at The National Conference Center.

When does registration open and close?
Institute registration will open on Wednesday, February 19, and close on Wednesday, April 16, or when all spaces are filled. Space is limited, and onsite registration will not be permitted. 

What is the registration package?
Registration for the Institute will cost $995 per person for AACP institutional members and $1,295 per person for non-institutional members. This package fee for each registrant includes accommodations for up to three nights during the meeting (single-occupancy rooms) and onsite breakfasts, lunches, dinners and refreshment breaks.

Which nights are reserved at the conference center?
Registration includes three nights stay with an arrival on Sunday, May 18 and departure on Wednesday, May 21.  If an attendee needs to extend their stay at the conference center, they must send their new arrival and/or departure date to institute@aacp.org. AACP will make the changes to the reservation. The attendee will be responsible for the additional cost. The room rate is $209 plus tax and includes meals at the National Conference Center's Main Dining Room.

Where is the Institute being held? 
All sessions will be held at The National Conference Center in Leesburg, Virginia, just 12 miles from Washington Dulles International Airport and 45 minutes from Washington, DC. The hotel address is 18980 Upper Belmont Place, Leesburg, VA 20176.

The Institute’s meetings staff will make the hotel reservations for you and your team members. Each team member will get their own guest room. Due to the fact that each guest room is single occupancy, we are unable to accomodate guests during this meeting. Hotel confirmation numbers will be sent to attendees in early May.

Guest Amenities:

  • Shuttle service from Washington Dulles International Airport -- cost: $20 one way
  • Complimentary self-parking
  • Complimentary Wi-Fi access in all public spaces, guest rooms and meeting rooms
  • Complimentary access to fitness center that includes a variety of cardio equipment, a strength-training circuit and free weights
  • 1.3-mile jogging path on property

There is more information on the Hotel and Travel page.

What meals are provided as part of my registration?
For those who check in early on Sunday, May 18, lunch that day is on your own and not included in your registration. Dinner is included in your registration beginning on May 18 and is available onsite in the dining hall from 5:30 p.m. to 8:00 p.m. Your registration package also includes onsite breakfasts, lunches, dinners and refreshment breaks during the meeting, all in the dining hall and meeting area. You will need your name badge to enter the dining facilities for all meals. The dining hall schedule is as follows:

  • Breakfast:  6:30 a.m. - 8:30 a.m.
  • Lunch:  11:30 a.m. - 1:30 p.m.
  • Dinner:  5:30 p.m. - 8:00 p.m.

The Black Olive Sports Bar and Hop ‘N’ Vine Wine Bar are also available onsite for networking and team-building opportunities. Please note, however, that these are not included in your registration. 

What if I want to learn more about The National Conference Center and the surrounding area?
Please visit The National Conference Center's Guest Guide.

How is payment for the Institute handled?
Registration for the Institute is on a first-come, first-served basis and can be made by credit card or checks. When we have reached the maximum number of attendees, teams will be “wait listed.”

  • If you have registered your team and submitted full payment, your team has secured space at the Institute.
  • If you have registered your team and submitted the 50 percent deposit, your team has secured space until Wednesday, April 16. If the balance is not paid by April 16, your team space will be forfeited and your deposit will be returned minus a 15 percent cancellation fee.
  • If you have registered your team but have not submitted payment, your team space will not be secure until payment is received. Payment must be received by Wednesday, April 16. If the Institute is full when payment is received, your team will be wait listed.

Please send checks to:
AACP
PO Box 41537
Baltimore, MD 21203-6537

Please send overnight checks to:
AACP
Attn: Agnita Kote
1727 King Street, Floor 2
Alexandria, VA 22314

Purchase orders:
Purchase orders must be received by AACP prior to Wednesday, April 16. Please forward a copy of the approved purchase order to Agnita Kote.

What if we need to add, remove or replace a team member?
If a team member needs to be added, removed or replaced, contact Melinda D. Colón, associate director of governance programs and meetings, at 703-739-2330 ext. 1012 by Wednesday, April 16. Any team member addition or removal must adhere to the 3-person team minimum and 5-person team maximum requirement. Changes will not be permitted after April 16.

What is the Refund and Cancellation Policy?
Team registration: A cancellation fee of 15 percent of the total team registration per school will be applied if the team withdraws from the Institute before Wednesday, April 16. No refund will be given after April 16.

Team member registration: If a team member needs to be removed, a full refund will be made if the minimum requirement of a 3-person team is still met. The team member must be removed before April 16. If the removal of the team member affects the minimum requirement, the team will be canceled and the team registration cancellation policy above will apply. No refunds will be made for individual team member cancellations after April 16.

To request a meeting registration refund or cancellation, please contact Agnita Kote, staff accountant, at 703-739-2330 ext. 1010.

What are my transportation options when I arrive? 
The National Conference Center offers a shuttle to and from Washington Dulles International Airport for a fee of $20 each way. Guests must call at least three days prior to their arrival to book this service based on their arrival and departure times. A taxi from Washington Dulles International Airport costs approximately $35.

Complimentary self-parking is available in Lots A and B for guests who are driving to the Institute or renting cars from the airport. Free shuttle service is provided from the parking lot to the lobby.

Other transportation options can be found at the Washington Dulles International Airport Web site.

What is the dress code?
Attire at the Institute is casual. Feel free to dress in khakis, polo shirts, jeans, t-shirts and, most importantly, comfortable shoes. Please remember that meeting rooms can get chilly. You may want to bring business casual clothing if your team decides to go out for a nice dinner offsite.

What is the weather like in Leesburg, Virginia, during the meeting dates?
The temperatures in Leesburg average 62 degrees in May, with a high of 75 degrees and a low of 42. There are occasional heat waves that bring the temperature up to the high 80s or low 90s. 

Is there accessibility for persons with disabilities?
The goal of The National Conference Center is to meet every person’s needs. For people with disabilities, that means providing a fully accessible environment. The hotel complies with the regulations set by the Americans with Disabilities Act (ADA), and assistive devices are available for persons with disabilities. Please contact Melinda D. Colón with any special arrangements you need.

Who is the best person to answer any additional questions?
Questions regarding your registration or logistics (e.g. transportation, hotel, etc.) should be directed to Melinda D. Colón, associate director of governance programs and meetings. 

To request a meeting registration refund or cancellation, please contact Agnita Kote, staff accountant, at 703-739-2330 ext. 1010. 

Questions regarding program content should be directed to Cecilia M. Plaza, senior director of academic affairs.

© 2014 American Association of Colleges of Pharmacy
1727 King Street | Alexandria, VA  22314 | (703) 739-2330 | Fax: (703) 836-8982 | mail@aacp.org