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FAQs 

What is the Institute?

The 2016 AACP Encore Institute is titled Leading Edge: Transforming Experiential Education. Teams of 3–5 individuals should consist of Experiential Education faculty, staff, a preceptor, a curriculum committee member/chair, and a member of school administration faculty. These teams will formulate an action plan for initiating transformational change which will align their EE programs with ACPE Standards, quality assurance, assessments and integration with interprofessional experiences at their home institutions.

Who should attend the Encore Institute?

  1. EE faculty member
  2. EE staff member
  3. Preceptor for the program
  4. Curriculum committee member/chair
  5. Member of school administration

When does the Encore Institute begin and end?

The Encore Institute begins at 8:30 a.m. on Monday, October 17. The Encore Institute concludes on Wednesday, October 19, after lunch at Noon.

When does registration open and close?

Encore Institute registration will open on Wednesday, August 10 and close on Thursday, September 15, or when all spaces are filled. Space is limited and onsite registration will not be permitted.

What is the registration package?

Registration for the Encore Institute will cost $1,095 per person for AACP institutional members and $1,395 per person for non-institutional members. This package fee for each registrant includes accommodations for three nights (these are single occupancy rooms); onsite breakfasts and lunches; refreshment breaks; and a welcome reception. Please note: dinner each night is on your own. Restaurant suggestions will be provided.

Where is the Encore Institute being held?

All sessions will be held at Hilton Washington Dulles Airport Hotel, less than 5 miles from Dulles International Airport and 28 miles from Washington National Airport. The hotel address is 13869 Park Center Road, Herndon, VA 20171.

The Encore Institute’s meetings staff will make the hotel reservations for you and your team members. Each team member will get their own guest room. Due to the fact that each guest room is single occupancy, we are unable to accommodate guests during this meeting. Hotel confirmation numbers will be sent to attendees in late September.

Guest Amenities:

  • Complimentary Wi-Fi access in all guest rooms and meeting rooms
  • Complimentary Airport Shuttle
  • Complimentary self-parking
  • Complimentary access to fitness room and pool
  • Complimentary hotel shuttle to travel anywhere within a three mile radius

There is more information on the Hotel Details page.

What meals are provided as part of my registration?

For those who check in early on Sunday, October 16, lunch when you arrive and dinner throughout your stay is on your own and not included in your registration. Your registration package includes continental breakfasts, lunches and refreshment breaks during the meeting beginning on October 17. You will need your name badge so hotel staff can identify that you’re with the AACP group.

The Barron’s Brew and SWL are also available onsite for networking and team-building opportunities. Please note, however, that these are not included in your registration.

How is payment for the Institute handled?

Registration for the Encore Institute is on a first-come, first-served basis. Credit card is the only form of payment method accepted.

What if we need to add, remove or replace a team member?

If a team member needs to be added, removed or replaced, contact Karli Clark, meetings coordinator, at 703-739-2330 ext. 1007 by Thursday, September 15. Any team member addition or removal must adhere to the 3-person team minimum and 5-person team maximum requirement. Changes will not be permitted after September 15.

What is the Refund and Cancellation Policy?

Team registration: A cancellation fee of 15 percent of the total team registration per school will be applied if the team withdraws from the Institute before Thursday, September 15. No refunds will be given after September 15.

Team member registration: If a team member needs to be removed, a full refund will be made if the minimum requirement of a 3-person team is still met. The team member must be removed before September 15. If the removal of the team member affects the minimum requirement, the team will be canceled and the team registration cancellation policy above will apply. No refunds will be made for individual team member cancellations after September 15.

To request a meeting registration refund or cancellation, please contact Janet Mudd, Staff Accountant.

What are my transportation options when I arrive?

The Hilton Washington Dulles is accessible via complimentary airport shuttle from Dulles International Airport. The airport shuttle runs every 30 minutes and picks up from the airport every quarter after the hour and quarter to the hour. The shuttle is available at Curb 2H.

Taxis cost approximately $9 each way from Washington Dulles International Airport.

Taxis cost approximately $50 each way from Washington National Airport.

Self-parking is complimentary at the Hilton Washington Dulles.

Other transportation options can be found at the Hilton Washington Dulles Airport Hotel Web site.

What is the dress code?

Attire at the Encore Institute is casual. Feel free to dress comfortably in khakis, jeans, polo shirts, and, most importantly, comfortable shoes. Please remember that meeting rooms can get chilly. You may want to bring clothing suitable if your team decides to go out for a nice dinner offsite.

What is the weather like in Herndon, Virginia during the meeting dates?

The temperatures in Herndon average 68 degrees in October, with a high of 70 degrees and a low of 43 degrees.

Is there accessibility for persons with disabilities?

The goal of the Hilton Washington Dulles Airport is to meet every person’s needs. For people with disabilities, that means providing a fully accessible environment. The hotel complies with the regulations set by the Americans with Disabilities Act (ADA), and assistive devices are available for persons with disabilities. Please contact Karli Clark with any special arrangements you need.

Who is the best person to answer any additional questions?

Questions regarding your registration or logistics (e.g. transportation, hotel, etc.) should be directed to Karli Clark, meetings assistant. 

To request a meeting registration refund or cancellation please contact Janet Mudd, Staff Accountant.

Questions regarding program content should be directed to John Ressler, Director of Academic Programs and Professional Development.

Last updated on: 8/8/2016 9:52 AM 

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