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FAQs 

What is the Institute?

The 2016 AACP Spring Institute is titled Leading Edge: Transforming Experiential Education. Teams of 3-5 individuals should consist of experiential education (EE) faculty, staff, a preceptor, a curriculum committee member/chair, and a member of school administration faculty. These teams will formulate an action plan for initiating transformational change which will align their EE programs with ACPE Standards, quality assurance, assessments and integration with interprofessional experiences at their home institutions.

Who should attend the Institute?

  1. EE faculty member
  2. EE staff member
  3. Preceptor for the program
  4. Curriculum committee member/chair
  5. Member of school administration

When does the Institute begin and end?

The Institute begins at 8:30 a.m. on Monday, May 23. The Institute concludes on Wednesday, May 25, after lunch at Noon.

When does registration open and close?

Institute registration is now open, and will close on Friday, April 15, or when all spaces are filled. Space is limited and onsite registration will not be permitted.

What is the registration package?

Registration for the Institute will cost $1,095 per person for AACP institutional members and $1,395 per person for non-institutional members. This package fee for each registrant includes accommodations for three nights (these are single occupancy rooms), onsite breakfasts and lunches, refreshment breaks, and a welcome reception. Please note: dinner each night is on your own. Restaurant suggestions will be provided.

Where is the Institute being held?

All sessions will be held at Hilton Minneapolis, 20 minutes from Minneapolis- St. Paul International Airport, and just minutes from downtown Minneapolis. The hotel address is 1001 Marquette Avenue, Minneapolis, MN, 55403.

The Institute’s meetings staff will make the hotel reservations for you and your team members. Each team member will get their own guest room. Due to the fact that each guest room is single occupancy, we are unable to accommodate guests during this meeting. Hotel confirmation numbers will be sent to attendees in early May.

Guest Amenities:

  • Complimentary Wi-Fi access in all guest rooms and meeting rooms.
  • Complimentary access to fitness room, hot tub and sauna and pool.

There is more information on the Hotel Details page.

What meals are provided as part of my registration?

For those who check in early on Sunday, May 22, lunch when you arrive, and dinner throughout your stay, is on-your-own and not included in your registration. Your registration package includes continental breakfasts, lunches and refreshment breaks during the meeting beginning on May 23. You will need your name badge for hotel staff to identify that you’re with the AACP group.

The Barron’s Brew and SWL are also available onsite for networking and team-building opportunities. Please note, however, that these are not included in your registration.

How is payment for the Institute handled?

Registration for the Institute is on a first-come, first-served basis. When we have reached the maximum number of attendees, teams will be “wait listed.”

  • If you have registered your team and submitted full payment, your team has secured space at the Institute.
  • If you have registered your team and submitted the 50 percent deposit, your team has secured space until Friday, April 15. If the balance is not paid by April 15, your team space will be forfeited and your deposit will be returned minus a 15 percent cancellation fee.
  • If you have registered your team but have not submitted payment, your team space will not be secure until payment is received. Payment must be received by Friday, April 15. If the Institute is full when payment is received, your team will be wait listed.

Please send checks to:
AACP
PO Box 41537
Baltimore, MD 21203-6537

Please send overnight checks to:
AACP
Attn: Sibu Ramamurthy
1727 King Street, Floor 2
Alexandria, VA 22314

What if we need to add, remove or replace a team member?

If a team member needs to be added, removed or replaced, contact Karli Clark, meetings assistant, at 703-739-2330 ext. 1007 by Friday, April 15. Any team member addition or removal must adhere to the 3-person team minimum and 5-person team maximum requirement. Changes will not be permitted after April 15.

What is the Refund and Cancellation Policy?

Team registration: A cancellation fee of 15% of the total team registration per school will be applied if the team withdraws from the Institute before Friday, April 15. No refunds will be given after April 15.

Team member registration: If a team member needs to be removed, a full refund will be made if the minimum requirement of a three-person team is still met. The team member must be removed before April 15. If the removal of the team member affects the minimum requirement, the team will be canceled and the team registration cancellation policy above will apply. No refunds will be made for individual team member cancellations after April 15.

To request a meeting registration refund or cancellation, please contact Sibu Ramamurthy, Senior Director of Finance, at 703-739-2330 ext. 1025.

What are my transportation options when I arrive?

The Hilton Minneapolis is accessible via the Light Rail located at both the Humphrey and Lindbergh Terminals at the Minneapolis/St. Paul International Airport. Follow signage towards “ground transportation.” Route 55 services downtown and runs every 7.5 minutes during rush hour and 10-15 minutes during non-rush hour. Travel time is approximately 25 minutes and fares vary between $1.75 - $2.25. Proceed to the Nicollet Mall Station (5th Street & Nicollet). Pick up the “Free Buss” on 5th Street and Marquette Avenue and take to the 11th Street stop (11th Street & Marquette). The Hilton Minneapolis is located on the corner of 11th Street and Marquette Avenue.

Taxis cost about $40 each way.

Self-parking is $14 per day with in and out privileges. Valet parking is available for $27 per night.

Other transportation options can be found at the Hilton Minneapolis Web site.

What is the dress code?

Attire at the Institute is casual. Feel free to dress comfortably in khakis, jeans, polo shirts, and, most importantly, comfortable shoes. Please remember that meeting rooms can get chilly. You may want to bring clothing suitable if your team decides to go out for a nice dinner offsite.

What is the weather like in Minneapolis during the meeting dates?

The temperatures in Minneapolis average 64 degrees in May, with a high of 73 degrees and a low of 45. There are occasional heat waves that bring the temperature up to the low 80s. 

Is there accessibility for persons with disabilities?

The goal of the Hilton Minneapolis is to meet every person’s needs. For people with disabilities, that means providing a fully accessible environment. The hotel complies with the regulations set by the Americans with Disabilities Act (ADA), and assistive devices are available for persons with disabilities. Please contact Karli Clark with any special arrangements you need.

Who is the best person to answer any additional questions?

Questions regarding your registration or logistics (e.g. transportation, hotel, etc.) should be directed to Karli Clark, meetings assistant. 

To request a meeting registration refund or cancellation, please contact Sibu Ramamurthy, Senior Director of Finance, at 703-739-2330 ext. 1025.

Questions regarding program content should be directed to John Ressler, director of academic programs and professional development. 

 

Last updated on: 2/11/2016 11:30 AM 

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