FAQs 

General Meeting Information

1. Where is the 2009 AACP Annual Meeting & Seminars being held?
   All programming, exhibits and poster presentations will be held at the Westin Boston Waterfront hotel in Boston, Massachusetts from July 18–22, 2009.
       
2. Can I bring a guest to the meeting?
   Yes!  Guest registration is $250 and includes entrance to the Welcome Reception on Saturday, July 18, Exhibitors Reception on Sunday, July 19, Exhibitors Boxed Lunch on Monday, July 20 and a ticket to the banquet on Tuesday, July 21.  It also includes a continental breakfast before the sessions and meetings on Sunday, Monday, Tuesday, and Wednesday.
       
3. This is my first AACP Annual Meeting & Seminars, what should I expect?
   Welcome!  We are glad you have chosen to attend the 2009 AACP Annual Meeting & Seminars.  Scheduled on Saturday, July 18 from 3:30 p.m. - 4:30 p.m., AACP has developed a new faculty/first timer’s orientation session to share, learn and network with colleagues about the wonderful opportunities available during the meeting.
       
4. Is my child allowed at the annual meeting?
   For health and safety considerations, children under the age of 16 years are not permitted to attend any functions, including the Closing Banquet, exhibit hall, or educational programs.  However, children of award winners may attend the presentation of the award to their parent; this must be prearranged with AACP staff.
       
5. Will child care be provided?
   AACP does not provide child care services during the Annual Meeting.  Attendees requiring assistance with child care should contact their hotel concierge.
       
6. What is the dress code?
   Attire at the AACP sessions is business casual.  Feel free to be comfortable in slacks, polo shirts, cardigans (for chilly meeting rooms), blazers, blouses, and most importantly, comfortable shoes. Attire for the closing banquet on Tuesday evening is cocktail.
   
7. What is the weather like in Boston during the meeting dates?
   The temperature averages between a high 83 degrees F and a low 66 degrees F. Expect hot and humid weather. It is always advisable to bring an umbrella for unexpected showers.
       
8. Is there accessibility for persons with disabilities?
   The Westin Boston Waterfront, Seaport and Renaissance Boston Waterfront hotels goal is to meet every person’s need.  For people with disabilities, that means providing a fully accessible environment.  The hotels comply with the regulations set by the American with Disabilities Act (ADA).   Please make special arrangements ahead of time by contacting your hotel concierge.

Registration

1. How can I register?
   Click here for more information regarding registration.
       
2. Will I receive a refund if I cancel?
   Refunds will be processed on all cancellations received in writing by Friday, June 26, excluding a $100 administrative fee. Due to meeting costs, no portion of the registration fee will be refunded for cancellations after June 26.
       
3. When does early bird registration end?
   Early-bird registration rates ehas been extended to Monday, June 8. If registering for early-bird rates and paying by check, your check must be postmarked by June 8.  Regular registration rates will apply for payments received via mail postmarked after June 8.
       
4. When does online registration end?
   Final deadline for online registration is Friday, June 26. After June 26, meeting registration will be available onsite at the Westin Boston Waterfront Hotel, concourse level.
       
5. Where do I pick-up my name badge and materials?
   Your name badge and registration packet will be available onsite at the AACP registration and information desk at the Westin Boston Waterfront Hotel, concourse level.

Continuing Education

1. Which sessions can I get CE for attending?
   A list of CE sessions will be provided in the printed AACP Official Program given at the meeting.  Virginia Commonwealth University (VCU) School of Pharmacy serves as the CE provider for the AACP Annual Meeting.
       
2. How do I request CE for the sessions I attended?
   Participants can access their Learning Management System (LMS) at http://aacp.rxschool.com/index.cfm. The LMS will allow you to complete your evaluations, print your statements of credit, and maintain a transcript of the continuing education you completed during the annual meeting.  For log-in instructions, please refer to the AACP Official Program given at the meeting.
   If you have questions regarding your CE from the conference, please contact the VCU School of Pharmacy at (804) 828-3003.
       
3. Why do I need a CE session code?
   VCU School of Pharmacy utilizes standard procedures for providing evidence of participation in a continuing education program.  During the annual meeting, participants are asked to enter “Live Event Code” (Access Code) to ensure participants have attended programs approved for continuing education credits.  Presenters will announce the Event Code at the conclusion of their presentations
       

Educational Sessions

1. How do I get copies of the presentations?
   Educational presentations will be available on the AACP Web site beginning the end of June.

School Poster Presentations

1. When are school posters presented?
   School Posters are scheduled on Saturday, July 18 from 6:00 – 7:00 p.m. during the AACP Welcome Reception.  At least one author must be at each poster from 6:00 – 7:00 p.m. 
    
2. Where can I find abstracts that will be presented at the Annual Meeting?
   All abstracts will be published in the next issue of the American Journal of Pharmaceutical Education (AJPE).
       
3. When can I display my school’s poster?
   School poster presenters should display their posters on Saturday, July 18 between 4:30 – 6:00 p.m. prior to the AACP Welcome Reception.
       
4. How large should I make my poster?
   Posters should be no larger than 4ft. (height) by 8ft. (length).
       
5. Are there any restrictions?
   AACP cannot accommodate audio/visual equipment and/or computers at the Poster Sessions. Additionally, AACP will not provide handouts. 

Poster Abstracts

1. When are educational and research posters presented?
   Educational and Research Posters are scheduled on Sunday, July 19 from 4:30 – 6:30 p.m. and on Monday, July 20 from Noon – 1:30 p.m.  At least one author must be at each poster on Sunday from 4:30 – 5:30 p.m. and from Noon – 1:00 p.m. on Monday.
       
2. Are the same posters presented on Sunday and Monday?
   No.  Poster presenters will be assigned to present their poster on either Sunday or Monday.  A schedule of presenters and poster titles will be listed in the AACP Official Program given at the meeting.
       
3. When can I display my educational and research poster?
   Educational and research presenters should display their assigned posters between 2:30 – 4:30 p.m. if they are assigned to Sunday, July 19 or 9:30 a.m. – Noon if they are assigned to Monday, July 20.
       
4. Where can I find the full abstracts that will be presented at the Annual Meeting?
   All abstracts will be published in the next issue of the American Journal of Pharmaceutical Education (AJPE).
       
5. How large should I make my poster?
   Posters should be no larger than 4ft. (height) by 8ft. (length).
       
6. Are there any restrictions?
   AACP cannot accommodate audio/visual equipment and/or computers at the Poster Sessions. Additionally, AACP will not provide handouts.