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FAQs 

 

 

General Meeting Information

  • Where is the 2014 AACP Annual Meeting being held?
    The 2014 Annual Meeting host hotel is the Gaylord Texan Resort & Convention Center in Grapevine, TX. Please refer to the “Hotel & Travel” portion of the AACP Annual Meeting Web site for more information regarding room reservations. Programming will be held at the Gaylord Texan Resort & Convention Center, July 26–30. Exhibits and Research/Education poster presentations will be held in the Longhorn Exhibit Hall E, located on Convention Center Level 1 of the Gaylord Texan Resort & Convention Center.
  • Can I bring a spouse/guest to the meeting?
    Yes! Spouse/guest registration is $200 and includes entrance to the Welcome Reception on Saturday, July 26; Exhibitors’ Opening Reception on Sunday, July 27; Exhibitors’ Boxed Lunch on Monday, July 28; and a ticket to the Closing Banquet on Tuesday, July 29. It also includes a continental breakfast before the sessions and meetings on Sunday, Monday, Tuesday and Wednesday. This registration does not apply to faculty, administrators and/or staff of pharmacy schools.
  • This is my first AACP Annual Meeting, what should I expect?
    Welcome! We are glad you have chosen to attend the 2014 Annual Meeting. AACP has developed a new faculty/first-timers orientation session to share, learn and network with colleagues about the wonderful opportunities available during the meeting. This will be held on Saturday, July 26, from 3:30 p.m.–4:30 p.m.
  • Is my child allowed at the Annual Meeting?
    For health and safety considerations, children under the age of 16 are not permitted to attend any functions, including the Closing Banquet, Exhibit Hall or educational programming. Children 16 years and up must be registered as a guest or have an event ticket to attend any function.
  • Will child care be provided?
    AACP does not provide child care services during the Annual Meeting. Child care is available through Caring Hands at 817-481-8444 or Nannies on the Go at 817-442-0225.
  • What is the dress code?
    Attire at the AACP Annual Meeting sessions is business casual. Feel free to be comfortable in slacks, polo shirts, cardigans (for chilly meeting rooms), blazers, blouses and most importantly, comfortable shoes. Attire for the Closing Banquet on Tuesday evening is cocktail.
  • What is the weather like in Grapevine during the meeting dates?
    On average, July is Grapevine’s warmest month of the year. The Grapevine summer temperatures average a high of 94 degrees Fahrenheit with an average low of 74 degrees Fahrenheit. Although, July has not historically yielded a large amount of rainfall, it is always advisable to bring an umbrella for unexpected showers.
  • Is there accessibility for persons with disabilities?
    The goal of the Gaylord Texan Resort & Convention Center is to meet every person’s needs. For people with disabilities, that means providing a fully accessible environment. Please make special arrangements ahead of time by contacting the hotel concierge.
  • Is the hotel pet friendly?
    No, the Gaylord Texan Resort & Convention Center is not pet friendly. If you have questions regarding the pet policy please contact the hotel directly.
  • What is the closest airport to the Gaylord Texan Resort & Convention Center?
    The Gaylord Texan Resort & Convention Center is accessible via Dallas/Fort Worth International Airport-DFW (6 miles). Taxis from each airport cost around $25-35 one-way. A SuperShuttle is available for $13 one-way. Advanced reservations are recommended and can be made by calling 1-800-258-3826. Please refer to the
    Gaylord Texan Resort & Convention Center page for further information regarding transportation from the airport to the hotel.
  • Who do I contact if I have hotel and travel inquiries, meeting programming and/or general meeting questions?
    For any questions regarding hotel and travel, meeting programming or general inquiries, please contact
    Karli M. Clark, meetings assistant, at 703-739-2330 ext. 1007.

  Registration

  • How can I register?
    Annual Meeting registration will open in mid-April. Visit the Registration portion of AACP’s Annual Meeting Web site for more information regarding registration. Reminder: members must be logged into the AACP Web site with their username and password to access the member registration rates.
  • Where do I mail a payment or check? 
    Please send checks to:
    AACP
    PO Box 41537
    Baltimore, MD 21203-6537
  • Where do I mail an overnight check?
    Please send overnight checks to:
    AACP
    1727 King Street, Floor 2
    Alexandria, VA 22314
  • Will I receive a refund if I cancel?
    Refunds will be processed on all cancellations received in writing by Thursday, June 26, excluding a $100 administrative fee. Due to meeting costs, no portion of the registration fee will be refunded for cancellations after June 26.
  • When does early-bird registration end?
    Early-bird registration rates end Wednesday, May 28. If registering for early-bird rates and paying by check, your check must be postmarked by May 28. Regular registration rates will apply for payments received via mail postmarked after May 28.
  • When does online registration end?
    The final deadline for online registration is Thursday, June 26. After June 26, meeting registration will be available onsite at the Gaylord Texan Resort & Convention Center. 
  • Who do I contact to make a change in my meeting registration or if I have billing inquiries?
    For payments, refunds, cancellations, receipts and changes to registrations, please contact Agnita Kote, accountant, at 703-739-2330 ext. 1010.
  • What if I misplaced my membership number or password, and/or who do I contact to renew or reinstate my membership?
    Please contact Sandra (Angie) A. Edwards, member services associate, at
    703-739-2330 ext. 1035.
  • Where do I pick up my name badge and registration materials?
    Your name badge and registration packet will be available onsite at the AACP Registration and Information Desk at the Gaylord Texan Resort & Convention Center, located between the Texas and Grapevine Ballrooms on Convention Center Level 3. The registration desk will be open during the following times:
    • Friday, July 25, 4:00 p.m.–7:00 p.m.
    • Saturday, July 26, 7:00 a.m.–6:30 p.m.
    • Sunday, July 27, 7:00 a.m.–6:00 p.m.
    • Monday, July 28, 7:00 a.m.–4:00 p.m.
    • Tuesday, July 29, 7:00 a.m.–3:00 p.m.
    • Wednesday, July 30, 7:30 a.m.–8:30 a.m.
  • Is a Closing Banquet ticket included in my registration?
    Yes, a Closing Banquet voucher is included in your registration packet if you pre-selected your attendance when you registered online. Closing Banquet vouchers are only included in the full registration and single-day Tuesday registration packets. The voucher is non-transferable.
  • How do I reserve a seat at the Closing Banquet?
    AACP will not be taking reserved table requests (exceptions: Board members, award winners and sponsors); however, you will need to present a dinner ticket for admittance. When you register for the meeting, please be sure to confirm the meal events you plan to attend. Any meal event requiring a ticket will be included in your registration packet upon check-in at the AACP Registration and Information Desk, and must be presented for entrance to the specific function. Seats are available on a first-come, first-served basis and are non-transferable.
  • Do first-time faculty members receive a discounted registration rate?
    All first-time faculty members, who joined a college or school of pharmacy during the 2012–13 or the 2013–14 academic years, are eligible to receive a $100 registration discount. As a first-time faculty member, you should have received via email a separate FTF registration form. Please contact Terry Ryan, membership and database manager, if you need a copy of the first-time faculty 2014 Annual Meeting registration form.

CE Recorded Sessions Package

  • What is the CE Recorded Sessions Package?
    AACP will record several sessions during the Annual Meeting. These recorded sessions are available for purchase and will be available for CEU credits.
  • Who is eligible to purchase the CE Recorded Sessions Package?
    At this time only full meeting registrants are eligible to purchase the CE Recorded Sessions Package.
  • How much does the CE Recorded Sessions Package cost?
    The package costs $100 in addition to your full meeting registration.
  • What does the CE Recorded Sessions Package include?
    This package includes 42 recorded sessions (12 mini-sessions and 30 special/section/SIG sessions) with up to 51 CEU credits available. Once purchased, you will have up to one year (July 30, 2015) to submit for CE credits.
  • Can I share the recorded sessions with a colleague?
    Yes, you can share the content of the recorded sessions. However, only the individual who purchased the package will be eligible to receive the credits. This is why we are requesting your NABP number and birth date.

  • If I don’t purchase the CE Recorded Sessions Package, may I still get CEU credits at the Annual Meeting?
    Absolutely! There are 51 sessions (13 mini-sessions and 38 special/section/SIG sessions) offering CEU credits on a variety of topics. An attendee can receive up to 17 CE credits at this meeting.
  • When will the CE Recorded Sessions Package be available?
    The recorded sessions will be available one week after the Annual Meeting.

Admissions Workshop Pre-Session

  • Where can I pick up my registration materials for the Admissions Workshop Pre-session?
    Only Admissions Workshop registrants may pick up their registration materials at the Gaylord Texan Resort & Convention Center on Level 3 during Thursday, July 24, from 4:00 p.m.6:00 p.m. and Friday, July 25, from 7:00 a.m.9:00 a.m.

Continuing Education

  • Which sessions can I receive CE credit for attending?
    A list of CE sessions will be provided in the AACP Official Program Guide handed out at the meeting. Virginia Commonwealth University (VCU) School of Pharmacy serves as the CE provider for the AACP Annual Meeting.
  • How do I request CE credit for the sessions I attended?
    Participants should access the Learning Management System (LMS), which will be live to attendees on Saturday, July 26. If this is your first time using the system, LMS will require you to put in your NABPID and DOB (MM/DD). You will not be able to complete the evaluation without submitting this information. If you do not have an NABPID, then you must register for one on the ACPE Web site. You will no longer be able to print a statement of credit at the conference, but you will see how many credits you have accrued. Your information will be uploaded into CPE Monitoring, where you will go to print a statement of credit. Attendees will have 6 weeks from the last day of the conference (Friday, September 19 at 5:00 p.m. EDT) to submit evaluations for continuing education units and to print their transcripts.  Evaluations that are not submitted within 60 days will NOT be uploaded to CPE Monitor, the database that stores pharmacy continuing education units. If you have questions regarding your CE from the conference, please contact the VCU School of Pharmacy at 804-828-3003. 

  • Why do I need a CE session code?
    VCU School of Pharmacy utilizes standard procedures for providing evidence of participation in a continuing education program. During the Annual Meeting, participants are asked to enter a “Live Event Code” (Access Code) to ensure participants have attended programs approved for continuing education credits. Presenters will announce the Event Code at the conclusion of their presentations.

Educational Sessions

  • How do I obtain copies of the presentations?
    Educational presentations will be available on the AACP Web site beginning in late June.

School Poster Presentations

  • When are school posters presented?
    School posters are scheduled on Saturday, July 26, from 1:00 p.m.–6:00 p.m. between the Texas Ballroom Foyer on Convention Center Level 3 of the Gaylord Texan Resort & Convention Center. School poster presenters will be at their poster to discuss their work from 5:00 p.m.–6:00 p.m. 
  • What is the school poster theme this year?
    This year’s theme is Innovations in Community Engagement.
  • Where can I find abstracts that will be presented at the Annual Meeting?
    All abstracts are published in the American Journal of Pharmaceutical Education Volume 78, Issue 05.
  • When can I set up my school’s poster?
    School poster presenters should set up their posters on Saturday, July 26, between Noon–1:00 p.m., prior to the start of the poster session. 
  • How large should I make my poster?
    Each poster board measures 4 feet high by 8 feet long. Posters should not exceed these measurements.
  • Are there any restrictions?
    AACP cannot accommodate audio/visual equipment and/or computers at the poster sessions. Additionally, AACP will not provide handouts or display tables.     

Research and Education Poster Abstracts

  • When are research and education posters presented?
    Posters are scheduled in three sessions on Sunday, July 27, and Monday, July 28:
    • Session I: Sunday, July 27, 4:30 p.m.–6:30 p.m.
    • Session II: Monday, July 28, 9:00 a.m.–10:30 a.m.
    • Session III: Monday, July 28, Noon–1:30 p.m.
  • Are the same posters presented on Sunday and Monday?
    No. Poster presenters will be assigned to present their poster during one of the three poster sessions on Sunday or Monday. A schedule of presenters and poster titles will be listed in the AACP Official Program Guide distributed at the meeting.
  • What types of posters are presented?
    Posters presented include reviewed research/education abstracts from AACP’s eight Sections (Biological Sciences, Chemistry, Continuing Professional Education, Experiential Education, Library and Information Science, Pharmaceutics, Pharmacy Practice, and Social and Administrative Sciences), New Investigator Award recipients, Innovations in Teaching Award recipients and Excellence in Assessment Award recipients.
  • When can I set up my research and education poster?
    Research and education poster presenters should set up their assigned posters between:
    • 2:30 p.m.–4:30 p.m. if they are assigned to Poster Session I.
    • 9:00 a.m.–9:30 a.m. if they are assigned to Poster Session II.
    • 11:00 a.m.–Noon if they are assigned to Poster Session III.
  • Where can I find the full abstracts that will be presented at the Annual Meeting?
    All abstracts will be published in the June issue of the American Journal of Pharmaceutical Education.
  • How large should I make my poster?
    Each poster board measures 4 feet high by 8 feet long. Posters should not exceed these measurements.
  • Are there any restrictions?
    AACP cannot accommodate audio/visual equipment and/or computers at the poster sessions. Additionally, AACP will not provide handouts or display tables.  
  • When will the Academic Research Fellows present their posters?
    The Academic Research Fellows are holding a special poster session of their projects on Saturday, July 26, from 1:00 p.m. to 6:00 p.m. in the Texas Ballroom Foyer in the Convention Center. Each fellow will be at their poster from 5:00 p.m. to 6:00 p.m.

R&R Lounge: Recharge and Reconnect NEW THIS YEAR!

  • What is the R&R Lounge?
    Taking care of business sometimes requires taking care of yourself in the process. AACP is making it easy with the debut of the Pharmacy Education R&R Lounge—designed to offer attendees a brief but much-needed respite from crowds, noise and other common meeting stresses, while keeping you fresh for the business of learning and networking. Kick up your feet, check your e-mail, charge your phone, tablet or laptop and unwind. A variety of fruit-infused waters will help refresh you for your next session or appointment. R&R Lounge services are complimentary and are available on a first-come, first-served basis. Make time to stop by for a little R&R!

 Wireless Internet

  • Will I have wireless Internet access in my Gaylord Texan Resort & Convention Center guestroom?
    All AACP meeting attendees reserving their guestroom in the AACP hotel block will receive complimentary WiFi in their guestroom during the conference dates. For those guests outside the AACP hotel block, the Gaylord Texan Resort & Convention Center offers high speed WiFi access in all guestrooms for $18 per 24-hours.
  • Will I have wireless Internet access in the Gaylord Texan Resort & Convention Center meeting space?
    As a registered AACP meeting attendee, WiFi will be available in the R&R Lounge and all AACP meeting space. Please note there is a bandwidth limit and we ask you to access only one personal device at a time and not download live, streaming video. Speakers who require video streaming for their presentations must make a request in writing to Melinda D. Colón.

© 2014 American Association of Colleges of Pharmacy