Frequently Asked Questions (FAQs)

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Frequently Asked Questions (FAQs)  

What time does the Institute begin? What time does the Institute end?
The Institute begins at 8:00 a.m. on May 21. The Institute concludes on May 23 at 1:00 p.m. There will not be a registration table. When you check into the hotel, you should receive a welcome letter with the location of the first session. All meeting materials will be available in the main meeting room on Monday morning.

What is the program format of the Institute?
Schools will attend as teams with a minimum of three people and a maximum of five people. Each team should consist of a team leader and two to four additional team members. At least three health professions must be represented on each team and at least one team member must be must be employed within a profession of an Interprofessional Education Collaborative (IPEC) health education professions organization. Only one team is allowed per institution. If your institution is affiliated with a healthcare service facility such as a VA, local community health center or affiliated medical center, please consider adding a representative from that facility to your team. You may also consider adding someone responsible for curricular planning or someone with expertise in interprofessional relationship development. The team leader will be the primary contact with IPEC and should ensure the team meets the requirements listed above. There are approximately eight hours of scheduled team time.

Who are the IPEC organizations?
IPEC organizations are: American Association of Colleges of Nursing (AACN), American Association of Colleges of Osteopathic Medicine (AACOM), American Association of Colleges of Pharmacy (AACP), American Dental Education Association (ADEA), Association of American Medical Colleges (AAMC) and Association of Schools of Public Health (ASPH). In addition, the Physician Assistant Education Association (PAEA) has actively assisted in Institute planning and has endorsed the IPEC “Core Competencies for Interprofessional Collaborative Practice.”

When does registration open and close?
Institute registration will open on Wednesday, Feb. 22 and close on Monday, April 23, or when all spaces are filled. Space is limited and onsite registration will not be permitted. 

What is the registration package?
IPEC is assisting in the financing of the Institute to provide a registration package fee of $995 per person. This package fee for each registrant includes accommodations for three nights (these are single occupancy rooms); onsite breakfasts and lunches; refreshment breaks; and a welcome reception. Please note: dinner each night is on your own. Restaurant suggestions will be provided in your registration materials. 

How is payment for the Institute handled?
Registration for the Institute is on a first-come, first-served basis. When we have reached the maximum number of attendees, teams will be “wait listed.”

  • If you have registered your team and submitted full payment, your team has secured space at the Institute.
  • If you have registered your team and submitted the 50 percent deposit, your team has secured space until Monday, April 23. If the balance is not paid at this time, your team space will be forfeited and your deposit will be returned minus a 15 percent cancellation fee.
  • If you have registered your team but have not submitted payment, your team space will not be secure until it is received. Payment must be received by Monday, April 23. If the Institute is full when payment is received, your team will be wait listed.

Please send checks to:
AACP
PO Box 41537
Baltimore, MD 21203-6537

Please send overnight checks to:
AACP
Attn: Pam
1727 King Street, Floor 2
Alexandria, VA 22314

Purchase Orders:
Purchase orders must be received by AACP prior to Monday, April 23. Please forward a copy of the approved purchase order to pbarrett@aacp.org.

What if we need to add, remove or replace a team member?
If a team member needs to be added, removed or replaced, contact Melinda D. Colón, associate director of governance programs and meetings, at 703-739-2330 ext. 1012 by Monday, April 23. Any team member addition or removal must adhere to the 3-person team minimum and 5-person team maximum requirement. Changes will not be permitted after April 23.

What is the Refund and Cancellation Policy?
Team Registration: A cancellation fee of 15 percent of the total team registration per school will be applied if the team withdraws from the Institute before Monday, April 23. A cancellation fee of 30 percent of the total team registration per school will be applied after April 23. 

Team Member Registration: If a team member needs to be removed, a full refund will be made if the minimum requirement of a 3-person team is still met. The team member must be removed before April 23. If the removal of the team member affects the minimum requirement, the team will be canceled and the team registration cancellation policy above will apply. No refunds will be made for individual team member cancellations after April 23.

To request a meeting registration refund or cancellation, please contact Pam L. Barrett, accountant, at 703-739-2330 ext. 1042.

Where is the Institute being held? 
All sessions will be held at the newly remodeled
Hyatt Dulles in Herndon, Va., which is located 10 minutes from the Washington Dulles International Airport. The Institute’s meetings staff will make the hotel reservations for your team members and send hotel confirmation numbers in early May.

Guest Amenities:

  • Complimentary shuttle to/from Dulles Airport
  • Hyatt Fast Board™/PDA & Express Check-in
  • Complimentary business center
  • Complimentary parking
  • Complimentary Wi-Fi in the lobby
  • Complimentary and recently renovated 24 hour StayFitTM gym
  • Complimentary shuttle to Reston Town Center between 5:00 p.m. – 9:00 p.m. for access to more dinner options.

The hotel address is 2300 Dulles Corner Blvd., Herndon, VA 20171. There is more information on the Hotel Information page.

What are my transportation options when I arrive? 

The Hyatt Dulles has a complimentary shuttle to and from the Washington Dulles International Airport. The shuttle service begins at 5:15 a.m. and ends at 12:30 a.m. The shuttle runs every half hour; it departs the hotel a quarter before the hour and a quarter after the hour. The shuttle picks up at the airport at curb 2A or 2H on the hour and on the half hour. The 12:30 a.m. pick-up at the airport is the last one of the day.

Complimentary parking is available for those who are driving to the Institute or renting cars from the airport.

Other transportation options can be found at the Washington Dulles International Airport Web site.

What is the dress code?

Attire at the IPEC Institute is casual. Feel free to be comfortable in khakis, polo shirts, jeans, t-shirts, and most importantly, comfortable shoes. Please remember meeting rooms can get chilly. You may want to bring business casual clothing if your team decides to go out for a nice dinner.

What is the weather like in Herndon during the meeting dates?
The temperatures in Herndon average at 62 degrees in May, with a high of 75 degrees and a low of 42. There are occasional heat waves that bring the temperature up to the high 80s or low 90s. 

Is there accessibility for persons with disabilities?
The goal of the Hyatt Dulles is to meet every person’s need. For people with disabilities, that means providing a fully accessible environment. The hotels comply with the regulations set by the Americans with Disabilities Act (ADA) and assistive devices are available for persons with disabilities. Please contact
Melinda D. Colón with any special arrangements you need.

Who is the best person to answer any additional questions?
Questions regarding your registration or logistics (i.e. transportation, hotel, etc.) should be directed to Melinda D. Colón, associate director of governance programs and meetings. 

To request a meeting registration refund or cancellation, please contact Pam L. Barrett, accountant, at 703-739-2330 ext. 1042.

Questions regarding program content should be directed to the IPEC Planning Committee Chairperson Robert “Buzz” Kerr, AACP’s vice president of academic affairs. 

© 2014 American Association of Colleges of Pharmacy
1727 King Street | Alexandria, VA  22314 | (703) 739-2330 | Fax: (703) 836-8982 | mail@aacp.org