Pharmacy Education 2019 Programming Submissions FAQs

AACP Article

Frequently Asked Questions

Question: How do I submit my proposal?

Annual Meeting programming proposals must be submitted through the AACP online submissions portal, All Academic. A link to the portal can be found on the AACP Annual Meeting Submission Information webpage. Before proceeding, please carefully read the instructions as well as the evaluation criteria rubrics available on the Submission Information webpage. It is recommended that all submitters review and are apprised of the criteria by which their submissions will be evaluated.

Question: When is the deadline to submit a program proposal for the Annual Meeting?

Program proposals for the AACP 2019 Annual Meeting are due October 31, 2018. SIGs and Sections programming proposals and individual member proposals for mini-sessions and special sessions must be submitted by the October 31 deadline.

Question: How long are the Annual Meeting program sessions?

Each special session at the AACP 2019 Annual Meeting will run for 60 minutes. Mini-sessions will continue to be 30 minutes. SIG and Section programs will also be 60 minutes. Other meeting events will have varying lengths and formats.

Question: What is the process for the Annual Meeting programming submissions?

AACP members and governance groups are invited to submit programming proposals during the submission period, which ends October 31, 11:59 pm PST. Members are invited to submit 30-minute mini-sessions via the Mini-Session portal and/or 60 minute special sessions via the Special Session portal. Chairs and chairs-elect of SIGs and Sections are invited to submit programming for their respective governance groups through the SIGs and Sections programming portal. All complete submissions that are submitted by the deadline will be reviewed by the program committee in November through early December. The program committee will convene in January to select proposals from top-ranked submissions. Notifications will be sent to submitters in late January. Proposals will either be accepted, rejected, or sent to the SIGs and Sections for further review and consideration. SIGs and Sections who did not submit a programming proposal or whose proposal was not accepted by the program committee will have the option to adopt sessions from the quality submissions pool. SIGs and Sections will notify AACP in mid-February of their selection(s). Final notifications to submitters whose proposals were adopted by a Section or SIG will be sent no later than February 20th.

Question: How will the committee evaluate my proposal?

Proposals are first reviewed by a selection panel of three against a set of criteria that include program design, active learning, relevance of the topic to pharmacy education and/or the goals of AACP and its members, and other factors. The reviewers use a standard evaluation rubric to assess mini-sessions, special sessions, SIGs and Sections program submissions. Proposals should be complete and as descriptive as possible in order to be fairly reviewed. (All incomplete proposals will be rejected.) Each proposal is given a numerical score and an average based on the total scores given by the three reviewers. Please refer to the appropriate rubric when drafting your proposal.  

The program committee will convene in January to further review and select proposals from top-ranked submissions. Space is limited, and unfortunately, not all proposals can be accepted. In making its decision, the committee strives to ensure diversity of topics for the different audiences in the Academy, diversity of topics overall, to minimize any redundancy in topics covered at the Annual Meeting, and an adequate representation from a diverse group of speakers and institutions.

Q: I submitted my proposal but realized that I made a few errors. Can I edit my proposal after submission?

Yes, you will be able to edit your proposal online, via the programming submission portal until the submission deadline. After the deadline, you should not make any revisions to your proposals directly in All Academic. Submitters whose proposals are accepted will have the opportunity to review their session details for accuracy and provide AACP a list of requested edits.

Q: I am no longer a member of AACP, can I still submit a proposal for the Annual Meeting?

The session organizer, the individual who submits the proposal, must be a member of AACP.  Session organizers are asked to use their AACP email and password to login to the submission site. If a session speaker is not a member of AACP, a profile must be created for them on the programming submission site. Submitters will receive notification from the site if their speaker is not a member and given the opportunity to create a profile for them.

Q: Can I have multiple presenters for a mini-session?

Due to the limited amount of time, mini-sessions can have a maximum of two speakers or one moderator and one speaker.

Q: I do not have the names of my presenters. Can I submit my proposal without listing all speakers?

No. Session organizers are asked to list the names of all speakers in their program proposals (for mini-sessions, special sessions, SIG and Section programs). The program committee will evaluate all special sessions, SIGs, and Section programming proposals on collaborative effort. Proposals that do not include speaker(s) will be considered incomplete and not reviewed by the committee. AACP understands on occasion, the session speakers may change due to scheduling conflicts and/or other priorities. Session organizers must inform AACP of any speaker changes as soon as they have been notified of said changes. 

Q: I am the chair or chair-elect of a Section or SIG. Can I submit multiple program proposals for my group?

Yes, the chair and chair-elect of a Section or SIG can submit multiple program proposals on behalf of their governance group. However, the committee can only accept one SIG program and up to two Section programming. It is recommended that SIG and Section leaders begin working on their programming as soon as new officers are inducted during the Annual Meeting in July, as program proposals are due October 31.

Q: I am a member of a Section/SIG. Can I submit a proposal on behalf of my Section or SIG?

No, the SIG or Section-sponsored program must be submitted by the chair or chair-elect. All chairs and chairs-elect will have access to the SIG or Section programming portal to submit programming on behalf of their respective group. SIG and Section members however are encouraged to submit programming via the mini-session and special session portals.