Pharmacy Education 2021 Frequently Asked Questions

Annual Meeting programming proposals must be submitted through the AACP online submission portal in the CadmiumCD Abstract Scorecard. A link to the portal can be found on the AACP Annual Meeting Submission Information webpage. Please carefully read the Call for Proposals information as well as the evaluation criteria rubrics available on the Submission Information webpage before proceeding to the submission site. It is recommended that all submitters review and are apprised of the criteria by which their submissions will be evaluated.

CadmiumCD is a comprehensive event management platform that is used to collect submissions and to manage reviews, speakers, presentations and session logistics. AACP will utilize the Abstract Scorecard module on the CadmiumCD platform to collect programming proposals and manage the submission review process for the 2021 Annual Meeting.  

CadmiumCD is integrated with the AACP membership software, ProTech. AACP members will need to use their AACP email and password to login to the submission site in the CadmiumCD Abstract Scorecard. Non-members will not be able to access the site nor submit programing proposals. Non-members, however, may serve as speakers or moderators for AACP annual meeting sessions.

All programming proposals for mini-sessions, micro-sessions, special sessions, SIGs and Sections programming for the 2021 Annual Meeting must be submitted by Monday, November 30, 2020 at 11:59 PST.

Yes, submitters will receive a confirmation email after they have successfully submitted a programming proposal. Note that an email will be sent from the same address (“donotreply@ConferenceAbstracts.com”) once you have accessed and created your account. (Please note that this is an automated email account that is not monitored by staff. Should you have any questions related to the submission process, please contact dnovilus@aacp.org.)

Each special session, SIG and Section programming is 60 minutes in length. Each mini-session is 30 minutes. Micro-session presentations are 7-10 minutes each. (A minimum of 4 micro-session presentations will be presented during one hour.)

Special Session (60-minute) presentations address topics broadly applicable to contemporary pharmacy education. Each special session is limited to 5 speakers and include perspectives from more than one institution.

SIG/Section Programming are 60-minute special sessions that address the specific programming needs of SIG/Section members. Each SIG is allowed one program and each Section is allowed up to two programs at the Annual Meeting. Note, annual meeting proposals for SIG/Sections programming must be submitted by the SIG/Section leadership. 

Mini Sessions are 30-minute presentations which typically describe innovations developed at one school. Each mini-session is limited to two speakers. 

Micro-session are 7 to 10-minute quick presentations or “TED” type talks that cover specific and key take-away objectives based on an overall topic. AACP members are invited to submit a micro-session on one of the following four designated topics: virtual delivery (teaching); virtual assessment; diversity, equity and inclusion; and professional development for staff and faculty in the Academy. 

AACP members and governance groups are invited to submit programming proposals during the submission period. Members are invited to submit 30-minute, mini-sessions, 60-minute, special sessions, and 10-minute, micro-session presentations. Chairs and chairs-elect of SIGs and Sections are invited to submit programming for their respective governance groups.  All submissions that are submitted by the deadline will be reviewed by the program committee in December. The program committee will convene in late January to select proposals from top-ranked submissions. Notifications will be sent to submitters in mid-February. Proposals will either be accepted, rejected, or sent to the SIGs and Sections for further review and consideration. SIGs and Sections that did not submit a programming proposal or whose proposal was not accepted by the program committee will have the option to adopt special or mini-sessions from the quality submissions pool. SIGs and Sections must notify AACP by early March of their selection(s). Final notifications to submitters whose proposals are adopted by a Section or SIG will be sent in early March.

Proposals are first reviewed by a selection panel of three against a set of criteria that include relevance of the topic to pharmacy education and/or the goals of AACP and its members. The reviewers use a standard evaluation rubric to assess 60 minutes, 30 minutes and 10 minutes (micro-session) proposals. Proposals should be complete and as descriptive as possible in order to be fairly reviewed. Each proposal is given a numerical score and an average based on the total scores given by the three reviewers. Please refer to the appropriate rubric when drafting your proposal.  

The program committee will convene in late January to further review and select proposals from top-ranked submissions. Space is limited, and unfortunately, not all proposals can be accepted. In making its decision, the committee strives to ensure diversity of topics for the different audiences in the Academy, diversity of topics overall, to minimize any redundancy in topics covered at the Annual Meeting, and an adequate representation from a diverse group of speakers and institutions.

Yes, you will be able to edit your completed proposal until the submission deadline. Note, if a completed proposal is submitted and changes are made after the submission, that proposal's status changes to active. Submitters will need to save their edits and click on the "Submit" button to complete and resubmit their proposals. After the deadline, submitters will not be able to make any revisions to their proposals directly in the Abstract Scorecard. Submitters whose proposals are accepted will have the opportunity to review their session details for accuracy and provide AACP a list of requested edits.   

No. All submitters must be current AACP members. Submitters will need to use their AACP login credentials to access the submission site. The submitter may invite a non-member to moderate a session or serve as a speaker. If a session speaker or moderator is not a member of AACP, a profile must be created for them on the programming submission site.

Due to the limited time allotted for mini-sessions and micro-sessions, a mini-session presentation can have a maximum of two speakers (or one moderator and one speaker) and a micro-session presentation is limited to one presenter. 

No. Submitters are asked to list the names of all speakers (and moderators, if applicable) in their program proposals (for mini-sessions, special sessions, micro-sessions, and SIG and Section programs). The program committee will evaluate all special sessions, SIGs and Section programming proposals on collaborative effort. AACP understands that on occasion, the session speakers may change due to scheduling conflicts and/or other priorities. Session organizers must inform AACP of any speaker changes as soon as they have been notified of such changes. 

No. All tasks must be completed by the submitter in order to submit a proposal. Tasks are used to collect different program information from the submitter, such as speaker list, program description, learning objectives, room set-up preferences, etc. Submitters are more than welcome to save incomplete proposals and login to the site at a later time to complete their tasks. Note that all tasks must be completed by the submission deadline.

Yes, the chair or chair-elect of a Section or SIG can submit multiple program proposals on behalf of their governance group. However, note that the program committee can only accept one programming submission from each SIG and up to two programming submissions from each Section. Section and SIG members should be encouraged to submit individual member programming proposals. It is recommended that SIG and Section leaders begin working on their programming as soon as new officers are inducted during the Annual Meeting in July.

No, SIG and Section sponsored programs must be submitted by the SIG/Section chair or chair-elect. The chair or chair-elect should verify that he or she selects the appropriate group when submitting programming proposals via the CadmiumCD Abstract Scorecard. SIG and Section members are encouraged to submit individual member programing proposals for mini-sessions, special sessions and micro-sessions.