Annual Meeting 2017 FAQ

AACP Article

General Meeting Information

The 2017 Annual Meeting host hotel is the Gaylord Opryland Resort & Convention Center in Nashville, Tenn. Please refer to the “Hotel & Travel” portion of the AACP Annual Meeting Web site for more information regarding room reservations. Programming will be held at the Gaylord Opryland Resort & Convention Center, July 15–19.

Can I bring a spouse/guest to the meeting?

Yes! Spouse/guest registration is $200 and includes entrance to the Welcome Reception on Saturday, July 15; Exhibitors’ Opening Reception on Sunday, July 16; Exhibitors’ Boxed Lunch on Monday, July 17; and a ticket to the Closing Reception on Tuesday, July 18. It also includes a continental breakfast before the sessions and meetings on Sunday, Monday, Tuesday and Wednesday. This registration does not apply to faculty, administrators and/or staff of pharmacy schools.

This is my first AACP Annual Meeting, what should I expect?

Welcome! We are glad you have chosen to attend the 2017 Annual Meeting. AACP has developed a new faculty/first-timers orientation session to share, learn and network with colleagues about the wonderful opportunities available during the meeting. This will be held on Saturday, July 15 from 3:30 p.m.–4:30 p.m.

Is my child allowed at the Annual Meeting?

For health and safety considerations, children under the age of 16 are not permitted to attend any functions, including the Closing Reception, Exhibit Hall or educational programming. Children 16 years and older must be registered as a guest or have an event ticket to attend any function.

What is the dress code?

Attire at the AACP sessions is business casual. Feel free to be comfortable in slacks, polo shirts, cardigans (for chilly meeting rooms), blazers, blouses and most importantly, comfortable shoes. Attire for the Welcome Reception on Saturday evening is business casual.

What is the weather like in Nashville during the meeting dates?

The Nashville summer temperatures average a high of 89 degrees Fahrenheit with an average low of 70 degrees Fahrenheit. Although, July has not historically yielded a large amount of rainfall, it is always advisable to bring an umbrella for unexpected showers.

Is there accessibility for persons with disabilities?

The goal of the Gaylord Opryland is to meet every person’s needs. For people with disabilities, that means providing a fully accessible environment. Please make special arrangements ahead of time by contacting the hotel concierge.

Is the hotel pet friendly?

No, the Gaylord Opryland Resort & Convention Center is not pet friendly. If you have questions regarding the pet policy please contact the hotel directly.

What is the closest airport to the Gaylord Opryland Resort & Convention Center?

The Gaylord Opryland is accessible via Nashville International Airport-BNA (about 8 miles). Taxi transportation from BNA airport will cost around $30 one-way. AACP has partnered with Lyft to offer exclusive ride-sharing discounts. Current Lyft users will receive 10%off their first three rides in Nashville using code: pharmed17. New to Lyft? Get $5 off your first 10 rides at or download the app and enter code AACP. Please note, the new user code is only valid for up to 21 days after being applied in the app. You may wish to download the app closer to the meeting date to receive AACP discounts.

The Gaylord Opryland Resort & Convention Center also has an airport shuttle service that costs $19 one-way or $30 roundtrip. The shuttle runs every half hour to and from the Gaylord Opryland beginning at 5:00 a.m. until 10:30 p.m. To make a reservation in advance, please call 615-883-2211 or purchase a ticket at the Nashville International Airport baggage claim.

Who do I contact if I have hotel and travel inquiries, meeting programming and/or general meeting questions?

For any questions regarding hotel and travel, meeting programming or general inquiries, please contact Karli M. Rounds, meetings coordinator, at 703-739-2330 ext. 1007.

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How can I register?

Annual Meeting registration will open in late April. Visit the Registration portion of AACP’s Annual Meeting Web site for more information regarding registration. Reminder: members must be logged into the AACP Web site with their username and password to access the member registration rates.

Will I receive a refund if I cancel?

Refunds will be processed on all cancellations received in writing by Friday, June 30, excluding a $100 administrative fee. Due to meeting costs, no portion of the registration fee will be refunded for cancellations after June 30.

When does online registration open and close?

Early-bird registration rates end Wednesday, May 31. Regular registration rates will apply June 1–June 30 and may be made online. Last call registration rates will apply July 1–July 19 and can be made online or onsite at the registration desk. Meeting registration will also be available onsite at the AACP Registration and Help Desk located in the Gaylord Opryland Resort & Convention Center.

Who do I contact to make a change in my meeting registration or if I have billing inquiries?

For payments, refunds, cancellations, receipts and changes to registrations, please contact Janet Mudd, staff accountant, at 703-739-2330 ext. 1023.

What if I misplaced my membership number or password, and/or, who do I contact to renew or reinstate my membership?

Please contact LaToya Casteel, member services coordinator, at 703-739-2330 ext. 1000.

Where do I pick up my name badge and registration materials?

Your name badge and registration packet will be available onsite at the AACP Registration and Help Desk at the Gaylord Opryland, located between the Presidential Lobby on Level 2 of the convention center. The registration desk will be open during the following times:

  • Friday, July 14, 4:00 p.m.–7:00 p.m.
  • Saturday, July 15, 7:00 a.m.–6:30 p.m.
  • Sunday, July 16, 7:00 a.m.–6:00 p.m.
  • Monday, July 17, 7:00 a.m.–300 p.m.
  • Tuesday, July 18, 7:00 a.m.–3:00 p.m.
  • Wednesday, July 19, 7:30 a.m.–8:30 a.m

Is a Closing Reception ticket included in my registration?

Yes, a Closing Reception voucher is included in your registration packet if you pre-selected your attendance when you registered online. Closing Reception vouchers are only included in the full registration and single-day Tuesday registration packets. The voucher is non-transferable.

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Admissions Workshop Pre-session

Where can I pick up my registration materials for the Admissions Workshop Pre-session?

Admissions Workshop registration materials can be picked up at the Convention Center (exact room TBA) on Friday, July 14, from 7:00 a.m.–9:00 a.m.

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Continuing Education

How many CE credits can I receive?

An attendee can earn up to 19.5 hours of continuing education credits by attending the Annual Meeting and an additional 5 hours if you are attending the Teachers Seminar.

Which sessions can I receive CE credit for attending?

A list of CE sessions will be provided in the AACP Official Program Guide handed out at the meeting.

Image removed.AACP is accredited by the Accreditation Council for Pharmacy Education as a provider of continuing pharmacy education.

How do I request CE credit for the sessions I attended?

Continuing Professional Development (CPD) CE credits are administered via the online AACP CE Administration software program, Learning Express CE (LECE). Attendees must register, complete and submit CE-session evaluations by accessing LECE at Login or create your profile with your AACP e-mail and password if you don’t have a profile on LECE.. Once logged into the system you will see a list of Annual Meeting sessions offering CE credit, listed by day. Select each session you plan on attending and click on the “Register” button on the right side of the session name. At the completion of the sessions you registered for and attended, you will be provided an Access Code. The Access Code will allow you to complete the session evaluation. Completion of the evaluation is required to earn continuing education credit for the session. Please verify that your NABP ID and Birthdate (MM/DD) are accurate in Learning Express. If they are not correct, you will not receive CE credit for sessions attended. Your CE credit will be electronically reported to NABP. You may print “proof of participation” from the system for your records. Access to session activity evaluations in LECE will be denied after Wednesday, August 16, at 11:59 p.m. ET. If you have questions regarding CE before or after Annual Meeting, please contact Dorothy Novilus, CPD manager, at 703-739-2330 ext. 1027.

Why do I need a CE session code?

AACP utilizes standard procedures for providing evidence of participation in a continuing education program. During the Annual Meeting, participants are asked to enter an “Access Code” to ensure participants have attended programs approved for continuing education credits. Presenters will provide the Access Code at the conclusion of their presentations.

Educational Sessions

How do I get copies of the presentations?

Educational presentations that are submitted to AACP will be available on the AACP Community site/mobile app beginning at the end of June.

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School Poster Presentations

When are school posters presented?

School posters are scheduled on Saturday, July 15 from 1:00 p.m.–7:00 p.m. in the Gaylord Opryland Resort & Convention Center. School poster presenters will be at their poster to discuss their work from 6:00 p.m.–7:00 p.m.

Download research and school poster locations and times as a PDF.

What is the school poster theme this year?

This year’s theme is Assessing Student Achievement of CAPE Domain 4.

Where can I find abstracts that will be presented at the Annual Meeting?

All abstracts are published in the American Journal of Pharmaceutical Education Volume 81, Issue 05.

When can I set up my school’s poster?

School poster presenters should set up their posters on Saturday, July 15, between Noon–1:00 p.m., prior to the start of the poster session.

How large should I make my poster?

Each poster board measures 4 feet high by 8 feet long. Posters should not exceed these measurements.

Are there any restrictions?

AACP cannot accommodate audio/visual equipment and/or computers at the poster sessions. Additionally, AACP will not provide handouts or display tables.

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Research and Education Poster Presentations

When are research and education posters presented?

Posters are scheduled in three sessions on Sunday, July 16, and Monday, July 17:

  • Session I: Sunday, July 16, 4:30 p.m.–6:30 p.m.
  • Session II: Monday, July 17, 9:00 a.m.–10:30 a.m.
  • Session III: Monday, July 17, Noon–1:30 p.m.

Download research and school poster locations and times as a PDF.

Are the same posters presented on Sunday and Monday?

No. Poster presenters will be assigned to present their poster during one of the three poster sessions on Sunday or Monday. A schedule of presenters and poster titles will be listed in the AACP Official Program Guide distributed at the meeting.

What types of posters are presented?

Posters presented include reviewed research/education abstracts from AACP’s nine Sections (Administrative Services, Biological Sciences, Chemistry, Continuing Professional Education, Experiential Education, Library and Information Science, Pharmaceutics, Pharmacy Practice and Social and Administrative Sciences), New Investigator Award recipients, Innovations in Teaching Award recipients and Excellence in Assessment Award recipients.

When can I set up my research and education poster?

Research and education poster presenters should set up their assigned posters between:

  • 2:30 p.m.–4:30 p.m. if they are assigned to Poster Session I.
  • 9:00 a.m.–9:30 a.m. if they are assigned to Poster Session II.
  • 11:00 a.m.–Noon if they are assigned to Poster Session III.

Where can I find the full abstracts that will be presented at the Annual Meeting?

All abstracts will be published in the June issue (Volume 81; Issue 5) of the American Journal of Pharmaceutical Education.

How large should I make my poster?

Each poster board measures 4 feet high by 8 feet long. Posters should not exceed these measurements.

Are push pins or Velcro® dots provided by AACP?

No. Presenters must supply their own push pins or Velcro® dots to attach their posters to poster boards.

Are there any restrictions?

AACP cannot accommodate audio/visual equipment and/or computers at the poster sessions. Additionally, AACP will not provide handouts or display tables.

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R&R Lounge: Recharge and Reconnect


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What is the R&R Lounge?

Taking care of business sometimes requires taking care of yourself in the process. AACP is making it easy with the Pharmacy Education R&R Lounge—designed to offer attendees a brief but much-needed respite from crowds, noise and other common meeting stresses, while keeping you fresh for the business of learning and networking. Kick up your feet, check your e-mail, charge your phone, tablet or laptop and unwind. A variety of fruit-infused waters will help refresh you for your next session or appointment. R&R Lounge services are complimentary and are available on a first-come, first-served basis. Make time to stop by for a little R&R!

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Wireless Internet

Will I have wireless Internet access in the hotel guestroom?

For AACP attendees reserved in our room block, Gaylord Opryland Resort & Convention Center offers complimentary high speed WiFi access in all guestrooms

Will I have wireless Internet access in the Gaylord Opryland Resort & Convention Center meeting space?

As a registered AACP meeting attendee, WiFi will be available in the R&R Lounge and all AACP meeting space. Please note there is a bandwidth limit and we ask you to access only one personal device at a time and not download live, streaming video. Speakers who require video streaming for their presentations must make a request in writing to Melinda D. Colón.

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Fitness Challenge

Will AACP be providing a fitness opportunity at the Annual Meeting?

AACP is excited to announce its first Walking Challenge using ChallengeRunner! The challenge begins on Sunday, July 16 and runs through Wednesday, July 19 at 11:30 a.m. CT. Prizes will be awarded to the top three steppers. The individual with the most steps will win a $100 VISA gift card! The top three steppers will be announced at the conclusion of the meeting on social media and on the meeting app.

How to Join:
Join the AACP Walking Challenge at ChallengeRunner. You will be directed to a registration page where you will be able to create your profile. Once you enter your information, click the Register button and you will automatically be included in the challenge.

The AACP Walking Challenge supports attendees using their own Fitbit, Garmin, Jawbone, Apple Health, Google Fit, Misfit, Moves, Android and iPhone.

Sync Your Fitness Tracking Device:
After you log in to your profile, a Trackers button will be displayed on the challenge panel. Click the button and a dialog box will display the available fitness trackers. Select your device and click the Authorize link. Once you approve ChallengeRunner, you will be redirected back to the ChallengeRunner website with a message reading “Authorization was successful.”

Once your device has been authorized and the challenge has begun, your data will be synced every 15 minutes for the current day. For more information on how to sync your device, visit the ChallengeRunner FAQ page.

For additional information, please contact Karli M. Rounds, meetings coordinator, at 703-739-2330 ext. 1007.

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Things to do in Nashville

How can I purchase tickets to the Grand Ole Opry?

The Grand Ole Opry is a weekly country-music stage concert in Nashville, Tenn., which was founded on November 28, 1925, by George D. Hay as a one-hour radio "barn dance" on WSM. Dedicated to honoring country music and its history, the Opry showcases a mix of famous singers and contemporary chart-toppers performing country, bluegrass, folk, gospel, and comedic performances and skits. The Grand Ole Opry is offering AACP guests discounted tickets during our conference dates. Purchase them here. There is a complimentary Grand Ole Opry shuttle which travels from the Gaylord Opryland Resort and The Inn at Opryland to the Grand Ole Opry House and back. Shuttle location is the Magnolia Canopy at the Gaylord Opryland Resort & Convention Center.