How to Submit a Conversation World Café Proposal
- Login to the Pharmacy Education 2027 Abstract Scorecard.
- Enter your AACP email and password.
- Select “Proceed” or “Update Your AACP Record” if your information (Name, Organization, Email) is listed incorrectly.
- Please carefully read the “Privacy Policy” and indicate your consent at the bottom of the page to continue.
- Under the “Sessions” header, click the link to begin a new session.
- Enter your session title (word limit: 15. Do not type in all capital letters. Use initial caps only). A session must have a short, specific presentation title (containing no abbreviations) that indicates the nature of the presentation.
- Select "Conversation World Cafés" as the session type.
- Indicate whether the proposed session will offer CE credit. Submitters (and all individuals involved in the presentation) will need to complete a disclosure of financial relationship form if their proposed CE session will discuss clinical topics. Click the “Submit” button to proceed.
- You are now on the submissions “Task” page. Please click on each task to enter the requested information. Once completed, the task will then appear with a large green check mark.
- After you have completed all of the tasks, select Save Submission, review and submit your proposal.
Submission Tasks
Task 1: Submission Track and Intended Audience
NEW! All member programming will be organized by track at the 2027 Annual Meeting. Select one of the nine available tracks for your submission, then choose the category that best fits your program. If applicable, select one session subcategory.
To increase participation in your program, consider which Sections and/or Special Interest Groups (SIGs) would benefit most from attending your session. You must choose one primary SIG or Section and may select up to two additional secondary Sections and/or SIGs.
Steps:
- For question 1, please select the track under which your program should be organized.
- Next, select the submission category that best reflects your session.
- If applicable, choose a subcategory from the dropdown menu.
- In the intended audience questions, select one primary SIG/Section and up to two secondary SIGs/Sections whose members would benefit from attending the session.
- Click the continue button to proceed.
Please provide concise responses to each section below. Submissions should clearly demonstrate the relevance, purpose, quality, and applicability of the proposed presentation. Responses should be specific enough for reviewers to evaluate the proposal against the stated criteria.
Task 2: Speakers
Note, each Conversation World Cafe is limited to two speakers (including moderators, if applicable). Additionally, the program committee has set a limit of three (3) programming submissions per individual. Please note, this applies to all programming submissions in which the individual is involved. An individual may NOT be included on additional programming proposals, regardless of their role.
- To add a speaker, type the speaker’s first name, last name, and email address. Select their role(s) and click the “Add Speaker” button.
- You may use the “Member Look-Up” feature to identify your speaker. Search for a member by entering their name. If results are returned, click on the member to auto-fill the new speaker fields.
- Select one or multiple roles for your speaker (Speaker, Moderator, Submitter & Facilitator) and click "Add Speaker."
- To complete a speaker's profile, click on the "Edit" Speaker button. Note, the speaker's title (position) and institution must be included to complete their profile.
- A green check mark indicates a complete profile.
- Once the profile is complete, click "Save Speakers" to complete the task.
Task 3: Proposal Purpose and Process
To ensure that proposals are rated fairly, the program committee will conduct anonymous reviews of all Annual Meeting program submissions. Please omit speaker names and their institutions from the programming submission fields.
- Program Description: Please type a brief description of your session (must not exceed 75 words). Please note, should your proposal be accepted, this description will appear in the Annual Meeting Program. PLEASE BE SURE TO RE-READ AND PROOF-READ YOUR SESSION DESCRIPTION. Note: all accredited continuing education activities must define the target audience in the program description.
- Presenter Qualifications: For each presenter, provide a brief biography that includes relevant expertise, experience, or qualifications related to the presentation topic. Do not include speaker names, rather, list your speakers as: Speaker 1, Speaker 2, etc. (Word limit: 1000 words) Reviewers will consider: Whether the presenter(s) demonstrate relevant expertise or experience with the topic.
- Purpose: Describe the problem, issue, or central question(s) your presentation will address. Explain why the topic is important and how it responds to a current need or opportunity in the academy. (Word limit: 250 words) Reviewers will consider: Whether the presentation’s purpose is clear, responds to a need in the academy, and aligns with the most recent AACP’s strategic plan.
- Process: Describe how the topic of the presentation was developed. What prior work (e.g. literature, presentations, or posters) informed your approach? Describe the development process and include citations. (Word limit: 250 words) Reviewers will consider: Whether the development process is sufficiently detailed and builds appropriately on prior work.
Task 4: Learning Objectives
List the learning objectives for the presentation. Objectives should describe what participants will be able to do, understand, or apply by the end of the session.
Use specific, measurable action verbs and ensure the objectives align with the presentation’s purpose. (Each conversation world cafe session must have three learning objectives. Each objective cannot exceed 45 words.) Reviewers will consider: Whether the objectives are specific, measurable, and appropriately aligned with the presentation’s purpose.
Task 5: Presentation
- Audience Takeaway: Explain what you want the audience to take away from this presentation. (Word limit: 250) Reviewers will consider: Whether the audience takeaways are clear and match the purpose and learning objectives.
- Generalizability: Explain how the information, strategies, practices, or lessons presented could benefit other pharmacy programs, pharmacy education, or the profession. Identify aspects that participants could adapt or apply in their own settings. (Word limit: 250) Reviewers will consider: Whether the topic is generalizable to other pharmacy programs, pharmacy education, or the profession.
- Presentation Structure & Time: Describe the planned structure of the presentation and provide an approximate time breakdown for each major component. Include time for content delivery, activities, discussion, or other planned elements. The proposed schedule should be realistic for the allotted session length. (Word limit: 250) Reviewers will consider: Whether the presentation structure and time breakdown is realistic and appropriately paced for the specific session.
- Presenter Contribution: Describe the role and contribution of each presenter. Do not include speaker names. Rather, list your presenters as: Speaker 1, Speaker 2, etc. (Word limit: 375) Reviewers will consider: Whether each presenter has a clearly specified role and contribution to the presentation.
- Audience Engagement Plan (for 60-minute sessions) Note: 30-minute sessions do not require audience engagement activities beyond Q&A. Describe how you will actively engage the audience throughout the presentation. Include specific strategies or activities that encourage participation, interaction, reflection, or discussion beyond a standard question-and-answer period. (Word limit: 250) Conversation Cafés should be primarily discussion focused with only 20 minutes of formal presentation. Reviewers will consider: Whether the engagement plan provides meaningful opportunities for audience participation appropriate to the session length and format.
Visual & Delivery Plan: Describe the visual aids and delivery methods you plan to use, such as: Presentation slides; Data visualizations; Demonstrations; Videos; Case studies or scenarios; Interactive tools or activities. Explain how these elements will support the presentation content and enhance audience understanding. (Word limit: 250)
Task 6: Additional Information
There will be no audio-visual equipment in the conversation world café room(s) other than a microphone for speakers to utilize. All rooms will be set-up in crescent rounds or rounds for facilitated discussions.
- Comments/Special Requests: Please list any comments or special requests regarding potential scheduling conflicts such as religious observances, multiple presentations, and other obligations during the meeting. AACP will attempt, but does not guarantee, to fill all of these requests.
- Preferred Programming Day: Please select your date preference. AACP will attempt to accommodate but does not guarantee your preferred choice. Programming Dates are Sunday, July 11, Monday, July 12, Tuesday, July 13.)
- Number of people anticipated: Please enter an estimated number of attendees. Note that your estimate will be used as a starting point. Adjustments may be made to the estimated number of attendees based on the topic and member interest.
- Commercial Products: Please indicate whether your presentation will reference commercially available services or products (e.g., apps, software, etc.)
- If your presentation will reference commercially available products or services, please indicate whether you have any financial interests in those products or services. Presenters will be asked to disclose that information to their audience.
- Have you presented this program content at a previous AACP annual meeting?
- Year of Presentation at the Annual Meeting: If the answer to the previous question is YES, what Annual Meeting Year was it presented?
- Willing to present at future AACP events: If your program is not selected for presentation at the AACP 2027 Annual Meeting, would you be willing to be considered for a future in-person or virtual (recorded) event or share any of the content on our digital platforms (e.g., learning management system, website).
- AACP Strategic Plan: The AACP Strategic Plan, “Advancing the Pharmacy Academy Toward a Resilient Future,” focuses on four priority areas. Please select, if applicable, the strategic priority(ies) with which your proposed session is aligned: Strategic Priority 1: Education; Strategic Priority 2: Practice; Strategic Priority 3: Research and Scholarship; Strategic Priority 4: Outreach and Engagement; Not Applicable
Task 7: CE Credit
- CE Activity Need: If you plan to offer CE credit for your session, please describe the gap (knowledge, skill, and/or practice gap) the proposed CE programming addresses. Include an explanation of how this gap was determined. CE activities must be applicable, evidence-based and enhance participant’s competence and skills which reflect the 2022 Curriculum Outcomes and Entrustable Professional Activities.
- CE Activity-type: Indicate whether your proposed CE activity is knowledge-based or application-based. Knowledge-based CE activities focus upon the transfer of evidence-based information to attendees. Application-based CE activities are designed for attendees to apply the information learned in the time frame allotted.
- Assessment: Describe the assessment strategies that will be utilized for this session. Note: all accredited continuing education activities must include assessments which indicate clear achievement of the learning objectives of the session. Assessments for accredited activities should be consistent with the activity-type (application-based or knowledge-based). Assessments for knowledge-based activities should be structured to help determine recall of facts, whereas assessments for application-based activities should be designed to address application of the principles learned.
- Click the "Continue" button to proceed to the next Task.
Task 8: Disclosure of Financial Relationships for Accredited CE
- The disclosure task will be visible only to submitters who elected to offer continuing education credit for their sessions and whose sessions will discuss clinical topics.
- To access the speaker's disclosure form, click on the Edit Form button below the speaker's name. Use the "Invite" button below each speaker’s name to send an automatic email inviting that speaker to complete the form.
- Indicate whether you have/had a financial relationship with an ineligible company (a company whose primary business is producing, marketing, selling, reselling, or distributing healthcare products used by or on patients) within the prior 24 months. If you have/had a financial relationship with an ineligible company, click the "Add a financial relationship" link to enter the name of the ineligible company, the nature of the financial relationship, and whether that relationship has ended.
- Click the "Update Form" button.
- If you reported relationship(s) with an ineligible company, indicate whether the proposed educational content (over which you will have control) involve the products or business lines of the ineligible company. Select “Not Applicable” if you did not report any relationships with ineligible companies.
- Sign and submit the form.
- Once all speaker forms have been completed, click the “Save Disclosures” button. (Note, all speaker disclosure forms must be completed in order to complete this task.)
After you have completed all of the tasks, click the “Save Submission” button. Review your proposal and click the “Submit” button. An email to confirm your submission will be sent to you immediately. Please check your spam folder if you do not see the confirmation email in your inbox.
You will be able to edit your submission until the site closes at 11:59 PM (PST) on Monday, November 16, 2026. To edit your submission, login to the submission site, click the session title listed under the "Sessions" header. Select the task you would like to modify. Save your submission and click the "Submit" button to re-submit your edited proposal.
