The Annual Meeting provides opportunities for Academy members to present and network during plenary sessions, special, mini, and micro-sessions, topical roundtables, poster presentations and in the exhibit hall. AACP members are invited to submit proposals for Special Sessions (60-minutes, maximum 5 speakers) on topics broadly applicable to contemporary pharmacy education. Proposals including perspectives from more than one institution are encouraged for 60-minute special session submissions. Innovations developed at one school are appropriate for a 30-minute mini-session, micro-session, or roundtable discussion.
Only AACP members are eligible to submit a special session proposal for the 2023 AACP Annual Meeting. Please submit a proposal through the programming online submission site by 11:59 p.m. (PST) on Wednesday, November 30. All special session submissions must include a set maximum of three learning objectives; programs seeking continuing education credit must also include an active learning component to be considered.
- All program submitters must be AACP members. Information on joining or renewing your membership can be found on the AACP website.
- AACP does not assume responsibility for costs associated with bringing speakers to the meeting and all speakers must be registered attendees at the 2023 Annual Meeting. No financial compensation is provided to mini, special and micro-session speakers for their participation in the annual meeting.
- Standard audiovisual equipment (LCD projector, screen and podium with wireless handheld microphone) will be provided at no charge. Laptops are not included in presentations – please bring your laptop.
- Special requests for other audiovisual equipment will be reviewed for feasibility and cost.
- Sessions must avoid highlighting commercial products. Programming that includes reference to commercially available products or services must include fair balance for other resources in the same category.
- Proposals should be complete and as descriptive as possible in order to be fairly reviewed. Please review the criteria for your program submission type.
- Programming criteria and information are available on the Pharmacy Education 2023 Submission Information page.
- Please refer to the submission guidance documents for tips on writing effective learning objectives and strategies to create successful meeting proposals.
- In an effort to further attract a diverse pool of high-quality submissions, the program committee has set a limit of three (3) programming proposals from each submitter.
- AACP is using Cadmium's Abstract Scorecard to collect annual meeting program submissions. Please review the instructions below before you begin your submission.
- The username and password for the programming submission site is the same as your AACP username and password.
- If you have forgotten your password, please contact LaToya Casteel, Membership Manager at email@example.com or 703.739.2330 ext. 1004.
- If your speaker is not a member of AACP, a profile must be created for them on the programming submission site.
- It is essential for you to complete all fields on the submission application. All session speakers (and moderators, if applicable) must be identified in your proposal.
- You will be able to make changes to your proposal online, via the programming submission system until the site closes at 11:59 p.m. (PST) on Wednesday, November 30, 2022.
- Finally, to ensure your submission has been received, please remember to click the "Save Submission" button and then submit your proposal. An email to confirm your submission will be sent to you immediately. If you do not receive a confirmation email, please check your spam folder.
- Please scroll down for complete instructions on how to submit a special session proposal.
The deadline for all programming submissions is Wednesday, November 30, 2022, 11:59 p.m. (PST).
Each proposal will be reviewed by three program committee members using a set of criteria that include relevance of the topic to pharmacy education and/or the goals of AACP and its members. Each proposal will be given a numeric score and an average based on the total scores given by the three reviewers. To ensure that proposals are rated fairly, the names of the submitters and presenters will be hidden during the review process.
The program committee will convene in early February to select proposals from top-ranked submissions. During the selection process, highly ranked proposals will be grouped by category. The program committee will select proposal(s) from each category. Submitter and speaker information will be visible to the full program committee during the selection process. In making its decision, the committee will strive to ensure diversity of topics for the different audiences in the Academy, diversity of topics overall, to minimize any redundancy in topics covered at the Annual Meeting, and an adequate representation from a diverse group of speakers and institutions.
Notifications will be sent to submitters in mid-February. Proposals will either be accepted, rejected, or sent to the SIGs and Sections for further review and consideration. SIGs and Sections that did not submit a programming proposal or whose proposal was not accepted by the program committee will have the option to adopt special session(s) from the quality submissions pool. If your special session proposal fits their programming plan, the Section or SIG program chair will work with you to integrate it as their Section or SIG program. This will assure your program a time slot at the Annual Meeting. Notifications to submitters whose proposals are "adopted" by a Section or SIG will be sent in early March.
For questions or further information, please contact Dorothy Novilus at firstname.lastname@example.org.
How to Submit a Special Session
- To add a special session program for the AACP Annual Meeting, please go to the submission site to get started.
- Click the “Login” button to begin.
- Enter your AACP email and password.
- Select “Proceed” or “Update Your AACP Record” if your information (Name, Organization, Email) is listed incorrectly.
- Under the “Sessions” header, click the link to begin a new session.
- Enter your session title (word limit: 15. Do not type in all capital letters. Use initial caps only). A session must have a short, specific presentation title (containing no abbreviations) that indicates the nature of the presentation.
- Select "Special Session" as your session type.
- Indicate whether the proposed session will offer CE credit. Submitters (and all individuals involved in the presentation) will need to complete a disclosure of financial relationships form if their proposed CE session will discuss clinical topics.
- You are now on the submissions “Task” page. Please click on each task to enter the requested information. Once completed, the task will then appear with a large green check mark. After you have completed all of the tasks, select Save Submission, review and submit your proposal.
Task 1: Speakers
- To add a speaker, type the speaker’s first name, last name, email address, and role. Click the “Add Speaker” button.
- You may use the “Member Look-Up” feature to identify your speaker. Search for a member by entering their name. If results are returned, click on the member to auto-fill the new speaker fields.
- Select one of the three roles (Moderator, Speaker, or Session Organizer) and click "Add Speaker."
- To complete a speaker's profile, click on the "Edit" Speaker button.
- A green check mark indicates a complete profile. Once the profile is complete, click "Save Speakers" to complete the task.
Task 2: Programming Information
- Session Level: Select your session Level. AACP encourages a mix of introductory and advanced sessions.
- Collaboration: Indicate the number of institutions or disciplines of faculty that collaborated on the session proposal.
- Program Description: Enter your program description (word limit: 75. Proof-read your entry, this is how it will display in the program).
- Program Design: Describe the basic outline of your proposed session (word limit: 150. Ex: 45-minute presentation, 10-minute active learning exercise, 5-minute Q&A).
- Program Purpose: Please provide the purpose of your session (word limit: 300). You should answer does the session present an innovative educational methodology, fill a need in pharmacy knowledge or skill (as determined by a gap analysis), and is it established in science and theory. Cite at least 2 sources to support the evidence and current need for this activity. Note: all accredited continuing education activities must include an explanation of how this need was determined. CE activities must be applicable, evidence-based and enhance participant’s competence and skills which reflect the 2013 CAPE Educational Outcomes.
- References: Provide references of sources cited in the program purpose.
- Click the "Continue" button to proceed.
Task 3: Learning Objectives
- Provide 3 clear, measurable, and achievable learning objectives for your special session. (Each objective must not exceed 45 words.)
- Click the "Continue" button to proceed to the next task.
Task 4: Active Learning and Learning Assessment
- CE Activity-type: If you plan to offer CE credit for your session, indicate whether your proposed CE activity is knowledge-based or application-based. Knowledge-based CE activities focus upon the transfer of evidence-based information to attendees. Application-based CE activities are designed for attendees to apply the information learned in the time frame allotted.
- Active Learning Exercise: Describe the active learning strategies that will be used during your session. Note, active learning methodologies used during accredited continuing education activities should be based on the CE activity type (knowledge or application), learning objectives, presentation content, and the size and composition of the audience.
- Assessment: Describe the assessment strategies that will be utilized for this session. Note: all accredited continuing education activities must include assessments which indicate clear achievement of the learning objectives of the session. Assessments for CPD activities should be consistent with the activity-type (application-based or knowledge-based).
- Click the "Continue" button to proceed to the next Task.
Task 5: Submission Category
- Select the category which most closely reflects your submission. (Note, you may select up to TWO categories for your session.)
- If applicable, select up to two subcategories for your session.
- Click the continue button to proceed.
Task 6: Additional Information
- Commercial Products: If your presentation will reference commercially available services or products (e.g., apps, software, etc.), please indicate whether you have any financial interests in those products or services. Presenters will be asked to disclose that information to their audience.
- Select up to 3 Sections and/or SIGs whose members would benefit from attending your session.
- Please enter an estimated number of attendees.
- Has this program content been presented at a previous AACP annual meeting?
- If answer to the previous question is YES, what Annual Meeting Year was it presented?
- If your programming is not selected for presentation at the AACP 2023 Annual Meeting, would you be willing to be considered for a future in-person or virtual (recorded) event?
Task 7: Room Set-up and Special Requests
- List your preferred room layout. You may choose from one of the following layouts: Crescent Rounds, Theater Style, Rounds, Hallow Square, or Classroom. AACP will attempt, but does not guarantee, to fill all requests.
- Please list any comments or special requests regarding potential scheduling conflicts such as religious observances, multiple presentations, and other obligations during the meeting. AACP will attempt, but does not guarantee, to fill all of these requests.
- Preferred Programming Day (Cannot be guaranteed. Please select your date preference. Programming Dates are: Sunday, July 23, Monday, July 24, Tuesday, July 25, and Wednesday, July 26.)
- Click the "Continue" button to proceed.
Task 8: Disclosure of Financial Relationships for Accredited CE
- The disclosure task will be visible only to submitters who elected to offer continuing education credit for their sessions and whose sessions will discuss clinical topics.
- To access the speaker's disclosure form, click on the Edit Form button below the speaker's name. Use the "Invite" button below each speaker’s name to send an automatic email inviting that speaker to complete the form.
- Indicate whether you have/had a financial relationship with an ineligible company (a company whose primary business is producing, marketing, selling, reselling, or distributing healthcare products used by or on patients) within the prior 24 months. If you have/had a financial relationship with an ineligible company, click the "Add a financial relationship" link to enter the name of the ineligible company, the nature of the financial relationship, and whether that relationship has ended.
- Click the "Update Form" button.
- If you reported relationship(s) with an ineligible company, indicate whether the proposed educational content (over which you will have control) involve the products or business lines of the ineligible company.
- Sign and submit the form.
- Once all speaker forms have been completed, click the “Save Disclosures” button. (Note, all speaker disclosure forms must be completed in order to complete this task.)
After you have completed all of the tasks, click the “Save Submission” button. Review your proposal and click the “Submit” button. An email to confirm your submission will be sent to you immediately. Please check your spam folder if you do not see the confirmation email in your inbox.
You will be able to edit your submission until the site closes at 11:59 p.m. (PST) on Wednesday, November 30, 2022. To edit your submission, login to the submission site, click the special session title listed under the "Sessions" header. Select the task you would like to modify. Save your submission and click the "Submit" button to re-submit your edited proposal.