Pharmacy Education 2023 Submission FAQs

AACP Article

General Information

How do I submit my proposal?

Annual Meeting programming proposals must be submitted through the Cadmium's Abstract Scorecard. A link to the submission site can be found on the AACP Annual Meeting Submission Information webpage. Please carefully read the Call for Proposals information and the evaluation criteria rubrics available on the Submission Information webpage before proceeding to the submission site. It is recommended that all submitters review and are apprised of the criteria by which their submissions will be evaluated.

What is Cadmium?

Cadmium is a comprehensive event management platform that is used to collect submissions and manage reviews, speakers, presentations, and session logistics. AACP will utilize Cadmium’s Abstract Scorecard to collect programming proposals and manage the submission review process.

How do I access the submission site?

Cadmium is integrated with the AACP association management software, ProTech. AACP members will need to use their AACP email and password to login to the Abstract Scorecard. Non-members will not be able to access the site nor submit programing proposals; however, they may serve as speakers or moderators for AACP Annual Meeting sessions.

When is the deadline to submit programming proposals for the 2023 Annual Meeting?

All programming proposals for mini-sessions, micro-sessions, special sessions, SIGs and Sections programming for the 2023 Annual Meeting must be submitted by Wednesday, November 30, 2022, at 11:59 PST.

Will I receive a confirmation email after I've submitted my proposal?

Yes, submitters will receive a confirmation email from “” after they have successfully submitted a programming proposal for the annual meeting. (Please note that the email account is not monitored by staff. Questions related to the submission process should be sent to:

How long are the Annual Meeting program sessions?

Each special session, SIG and Section programming is 60 minutes in length. Each mini-session is 30 minutes. Micro-session presentations are 10 minutes each.

What are the differences between the session types?

Special Session (60-minute) presentations address topics broadly applicable to contemporary pharmacy education. Each special session is limited to 5 speakers and include perspectives from more than one institution.

SIG/Section Programming are 60-minute special sessions that address the specific programming needs of SIG/Section members. Each SIG is allowed one program and each Section is allowed up to two programs at the Annual Meeting. Note, proposals for SIGs and Sections Annual Meeting programming must be submitted by the SIG/Section leadership.

Mini Sessions are 30-minute presentations which typically describe innovations developed at one school. Each mini-session is limited to two speakers.

Micro-sessions are 10-minute quick presentations or “TED” type talks that cover specific and key take-away objectives based on an overall theme. AACP members are invited to submit micro-sessions on one of the following four designated themes: Curricular Overload, Faculty Burnout, Faculty Retention, and Innovative Approaches to Student Remediation.


What is the process for the Annual Meeting programming submissions?

AACP members and governance groups are invited to submit programming proposals during the submission period. Members are invited to submit 30-minute mini-sessions, 60-minute special sessions, and 10-minute micro-session presentations. Chairs and chairs-elect of SIGs and Sections are invited to submit programming for their respective governance groups.  All submissions that are submitted by the deadline will be reviewed by the program committee in December. The program committee will convene in early February to select proposals from top-ranked submissions. Notifications will be sent to submitters in mid-February. Proposals will either be accepted, rejected, or sent to the SIGs and Sections for further review and consideration. SIGs and Sections that did not submit a programming proposal or whose proposal was not accepted by the program committee will have the option to adopt special or mini session(s) from the quality submissions pool. SIGs and Sections must notify AACP by early March of their selection(s). Final notifications to submitters whose proposals are adopted by a Section or SIG will be sent in early March.

Is there a limit on the number of program submissions an individual member can submit?

To further attract a diverse pool of high-quality submissions, individuals may submit no more than three programming proposals for consideration.

Is there a limit on the number of session proposals the program committee can accept from an individual member?

To help ensure a diverse range of presentation topics and perspectives, the program committee intends to accept no more than two programming submissions from any one individual. Please note this only applies to submissions that an individual is serving as the submitter (i.e., an individual may be included on additional proposals that are submitted by other members). The program committee hopes this will encourage diversity of individuals presenting while maintaining high quality presentations at the AACP Annual Meeting.

How will the committee evaluate my proposal?

Each proposal will be reviewed by three program committee members using a set of criteria that include relevance of the topic to pharmacy education and/or the goals of AACP and its members. Please refer to the evaluation criteria for the Special Sessions, Mini-Sessions, and Micro-Sessions for more information. (Note, SIG/Section programing proposals will be evaluated using the Special Session criteria rubric.)

Each proposal will be given a numeric score and an average based on the total scores given by the three reviewers. To ensure that proposals are rated fairly, the names of the submitters and presenters will be hidden during the review process. The program committee will convene in early February to select proposals from top-ranked submissions. During the selection process, highly ranked proposals will be grouped by category. The program committee will select proposal(s) from each category. Submitter and speaker information, such as names and institutions, will be visible to the full program committee during the selection process. In making its decision, the committee will strive to ensure diversity of topics for the different audiences in the Academy, diversity of topics overall, to minimize any redundancy in topics covered at the Annual Meeting, and an adequate representation from a diverse group of speakers and institutions.

I submitted my proposal but realized that I made a few errors. Can I edit my proposal after submission?

Yes, you will be able to edit a proposal even after the proposal has been submitted. Note, if a completed proposal is submitted and changes are made after the submission, that proposal's status will change to active. Submitters will need to save their edits and click on the "Submit" button to complete and resubmit their proposals. Submitters will not be able to make any changes to their proposals directly in the Abstract Scorecard after Wednesday, November 30. Submitters whose proposals are accepted will have the opportunity to review their session details for accuracy and make edits as needed.

I am no longer a member of AACP, can I still submit a programing proposal for the Annual Meeting?

No, all submitters must be current AACP members. Submitters will need to use their AACP login credentials to access the submission site. The submitter may invite a non-member to moderate a session or serve as a speaker. If a session speaker or moderator is not a member of AACP, a profile must be created for them on the programming submission site.   

Can I have multiple presenters for a mini-session or micro-session?

Due to the limited time allotted for mini-sessions and micro-sessions, a mini-session presentation can have a maximum of two speakers (or one moderator and one speaker), and a micro-session presentation can have one presenter.

I do not have the names of my speakers. Can I submit my proposal without listing all the speakers?

No, submitters are asked to list the names of all speakers (and moderators, if applicable) in their program proposals for mini-sessions, special sessions, and SIG and Section programs. AACP understands that on occasion, the session speakers may change due to scheduling conflicts and/or other priorities. Session organizers must inform AACP of any speaker changes as soon as they have been notified of such changes.

Can I submit my proposal without completing the tasks on the submission webpage?

No, all tasks must be completed to submit a proposal. Tasks are used to collect different program information from the submitter, such as speaker list, program description, learning objectives, room set-up preferences, etc. Submitters are more than welcome to save incomplete proposals and login to the site at a later time to complete the tasks. All tasks must be completed by the submission deadline.

I am the chair or chair-elect of a Section/SIG. Can I submit multiple program proposals for my group?

The chair or chair-elect of a Section or SIG can submit up to three program proposals on behalf of their governance group. However, note each Section is provided two programming slots and each SIG is provided one programming slot at the annual meeting. Section and SIG members should be encouraged to submit individual member programming proposals. It is recommended that SIG and Section leaders begin working on their programming as soon as new officers are inducted during the Annual Meeting in July.

I am a member of a Section/SIG. Can I submit a proposal on behalf of my Section or SIG?

No, SIG and Section sponsored programs must be submitted by the SIG/Section chair or chair-elect. The chair or chair-elect should verify that he or she selects the appropriate group when submitting programming proposals via the Abstract Scorecard. SIG and Section members are encouraged to submit individual member programing proposals for mini-sessions, special sessions, and micro-sessions.