Fall 2019 Institute FAQ's

AACP Article
What is the Institute?

The 2019 AACP Fall Institute is titled Creating a Leadership Development Program. Teams of 1-6 individuals should consist of faculty, faculty administrators, deans, department chairs, and others interested in creating an institutional plan for professional development. Attendees will gain an understanding of leadership characteristics and styles, identifying needs, forming successful teams, identifying and developing future leaders, dealing with change, and be provided with tools that will help contribute to the development of future leaders. Action plans will be developed that can adapt to establishing environments for developing student leadership.

Who should attend the Institute?
  • Faculty 
  • Faculty administrators
  • Deans and department chairs
  • Others interested in creating an institutional plan for professional development 
When does the Institute begin and end?

The Institute begins at 8:00 a.m. on Monday, October 21, 2019. The Institute concludes on Wednesday, October 23, 2019, after lunch at Noon. 

When does registration open and close?

Institute registration will open in late July and close on Monday, September 23 or when all spaces are filled. Space is limited and onsite registration will not be permitted.

What is the registration package?

Registration for the Institute will cost $1,395 per person for AACP institutional members and $1,595 per person for non-institutional members. This package fee for each registrant includes accommodations for three nights (these are single occupancy rooms), onsite breakfasts and lunches, refreshment breaks, and a welcome reception. Please note: dinner each night is on your own. Restaurant suggestions will be provided.

Where is the Institute being held?

All sessions will be held at the Hyatt Regency Dulles, less than five miles from Dulles International Airport. The hotel address is 2300 Dulles Corner Blvd. Herndon, VA.

The Institute’s meeting staff will make the hotel reservations for you and your team members. Each team member will have their own guest room. Hotel reservations will be made for check-in on Sunday and check-out Wednesday. Please notify staff if you are arriving or departing earlier or later than those days. Additional nights must be booked through AACP but will be billed directly to the guest. Discounts will not be provided for those arriving later than Sunday as we have already contracted these guest rooms with the hotel. We are unable to accommodate guests during this meeting. Hotel confirmation numbers will be sent to attendees by mid-October.

Guest Amenities include:

  • Complimentary Dulles Airport shuttle service, picks up at lower baggage claim curbs 2A and 2H at the top of the hour and half hour
  • Complimentary self-parking
  • Complimentary Wi-Fi everywhere in the hotel including guest rooms and meeting space
  • Full-service Business Center
  • Complimentary 24 hour access to StayFit™ fitness center, an indoor lap pool and walking/jogging paths
  • Complimentary shuttle service to Reston Town Center, departing from the Hotel each day at 4:45 p.m., 6:45 p.m., and 8:45 p.m.

More information is located on the Hotel and Travel page.

What meals are provided as part of my registration?

For those who check in early on Sunday, October 20, lunch when you arrive, and dinner throughout your stay, is on-your-own and not included in your registration. Your registration package includes continental breakfasts, lunches and refreshment breaks during the meeting beginning on October 21. You will need your name badge for hotel staff to identify that you’re with the AACP group. 

The Elements and the Lobby Bar are also available onsite for networking and team-building opportunities. Please note, however, that these are not included in your registration. 


How is payment for the Institute handled?

Registration for the Institute is on a first-come, first-served basis. Credit card is the only form of payment method accepted. 

What if we must add, replace or remove a team member?

If a team member needs to be added, removed or replaced, contact Emma Zaenglein, Meetings Manager, at 703-739-2330 ext. 1007 by Monday, September 23, 2019. Team member additions, changes or removal will not be permitted after September 23.

What is the Refund and Cancellation Policy?

Team registration: A cancellation fee of 15% of the total team registration per school will be applied if the team withdraws from the Institute before Monday, September 23. No refunds will be given after September 23. 

Team member registration: If a team member needs to be removed, the team member must be removed before September 23. No refunds will be made for individual team member cancellations after September 23.

To request a meeting registration refund or cancellation, please contact Janet Mudd, Staff Accountant, at 703-739-2330 ext. 1023.

What are my transportation options when I arrive?

The Hyatt Regency Dulles is accessible via complimentary airport shuttle from Dulles International Airport. The airport shuttle leaves from the hotel every 30 minutes beginning at 4:15 a.m. through 12:15 a.m.  The shuttle picks up at the airport every 30 minutes from 4:30 a.m. ending at 12:30 a.m. The airport pick up location is curbs 2A and 2H, in lower baggage claim. 

Taxis cost approximately $20 each way from Washington Dulles International Airport and approximately $80 each way from Washington National Airport. Ridesharing service (i.e. Uber or Lyft) may be less expensive.

Self-parking is complimentary at the Hyatt Regency Dulles. 

Directions can be found at the Hyatt Regency Dulles Web site

What is the dress code?

Attire at the Institute is casual. Feel free to dress comfortably in khakis, jeans, polo shirts, and, most importantly, comfortable shoes. Please remember that meeting rooms can get chilly. You may want to bring clothing suitable if your team decides to go out for a nice dinner offsite. 

Is there accessibility for persons with disabilities?

The goal of the Hyatt Regency Dulles Airport is to meet every person’s needs. For people with disabilities, that means providing a fully accessible environment. The hotel complies with the regulations set by the Americans with Disabilities Act (ADA), and assistive devices are available for persons with disabilities. Please contact Emma Zaenglein with any special arrangements you need.

Who is the best person to answer additional questions?

Questions regarding your registration or logistics (e.g. transportation, hotel, etc.) should be directed to Emma Zaenglein, Meetings Manager. 

To request a meeting registration refund or cancellation, please contact Janet Mudd, Staff Accountant, at 703-739-2330 ext. 1023.

Questions regarding program content should be directed to John Ressler, Director of Academic Programs and Professional Development.