Pharmacy Education 2024 Call for Conversation World Cafe Proposals

AACP Article

General Information 

The AACP 2024 Annual Meeting Program Committee invites members to submit proposals for the conversation world cafes, 90-minute sessions structured around facilitated discussions about hot topics in pharmacy education. All conversation cafes should have a maximum of two speakers, with preference given to faculty from different pharmacy schools or different disciplines. These sessions are presented in the format of a world café where there will be no AV in the room (other than microphone(s)), and follow the structure outlined below: 

  • Brief presentation (up to 20 minutes) to provide an overview of the topic and provide a list of additional resources for participants to learn more on their own.
  • 3 Rounds of Powerful Questions to stimulate conversation for a total of 60 minutes. Questions should be open-ended, and thought-provoking. Each question will be posed during one of the three 20-minute rounds for each table to discuss.  Participants will rotate tables after each round and meet a new set of tablemates to discuss a new question.
  • Harvest the main points discussed during each round with an online poll and provide data to AACP to help inform future association initiatives.
  • Wrap-up and Q&A the last 10 minutes of the session.

Preference will be placed on topics that are of broad interest to the Academy. They may include priority areas for AACP and should be emerging topics that are important and/or controversial. Feedback and data will be collected from the participants and used by AACP to inform further action items to advance the work related to these critical topics.

Only AACP members are eligible to submit proposals for the 2024 AACP Annual Meeting. All conversation cafe submissions must include three learning objectives. Programs seeking continuing education credit must also include an active learning component and learning assessments to be considered.


Submission Deadline: Wednesday, November 15, 2023 at 11:59 PM PST




  • AACP is using Cadmium's Abstract Scorecard to collect annual meeting program submissions. Please review the instructions and submission criteria provided below before you begin your submission.
  • All program submitters must be AACP members. Information on joining or renewing your membership can be found on the AACP website
  • The username and password for the submission site is the same as your AACP username and password. 
  • If you have forgotten your password, please contact LaToya Casteel, Membership Manager at or 703.739.2330 ext. 1004.
  • AACP does not assume responsibility for costs associated with bringing speakers to the meeting and all speakers must be registered attendees at the 2024 Annual Meeting. 
  • No financial compensation is provided to speakers for their participation in the annual meeting.
  • Speakers will have access to microphone(s); no other audio/visual equipment will be provided in the conversation cafes room(s). 
  • Sessions must avoid highlighting commercial products. Programming that includes reference to commercially available products or services must include fair balance for other resources in the same category.
  • Proposals should be complete and as descriptive as possible in order to be fairly reviewed. Please review the criteria, available below, prior to developing your session.  
  • The program committee has set a limit of three (3) programming submissions per individual. Please note, this applies to all submissions in which the individual is involved as a speaker, moderator, chair, or submitter. An individual may NOT be included on additional proposals, regardless of their role.
  • All session speakers (and moderators, if applicable) must be identified in the proposal. If your speaker is not a member of AACP, a profile must be created for them on the programming submission site. 
  • You will be able to make changes to your proposal via the programming submission system until the site closes at 11:59 p.m. (PST) on Wednesday, November 15, 2023.
  • Finally, to ensure your submission has been received, please click the "Save Submission" button and then submit your proposal. An email to confirm your submission will be sent to you immediately. If you do not receive a confirmation email, please check your spam folder.
Evaluation Criteria

Criterion 1

The program description is well written (4 points)

  • The program description is well written to clearly indicate what participants will be able to do as a result of attending the session. (4)
  • The program description describes the proposal adequately, but has minor need for improvement in either detail or syntax. (3)
  • The program description cursorily indicates what the session might entail but omits 1 or more pieces of critical material and/or requires significant editing. (2)
  • The program description is not well written. Omits 2 or more pieces of critical material and requires extensive developmental editing. (1)

Criterion 2

The Conversation Café proposal is based on a hot topic, controversial topic or emerging topic widely open for discussion. (4 points)

  • The topic in the proposal is clearly a hot topic, controversial topic, or emerging topic widely open for discussions. (4)
  • The topic in the proposal is widely open for discussion. It is not clear what makes it a hot topic, controversial topic, or emerging topic. (3)
  • The topic in the proposal is not clearly open for discussion. It is not clear what makes it a hot topic, controversial topic, or emerging topic. (2)
  • The topic in the proposal is not appropriate for this type of format because it will not stimulate discussion and is not a hot topic, controversial topic, or emerging topic. (1)

Criterion 3

The proposed learning objectives provide a good description of what participants will be able to do as a result of attending this session (4 points)

  • The learning objectives clearly describe what participants will be able to do as a result of attending the session. (4)
  • The learning objectives partially describe what participants will be able to do as a result of attending the session. (3)
  • The learning objectives do not describe what participants will be able to do as a result of attending the session. (2)
  • The learning objectives are unclear/confusing or do not align with the session description. (1)

Criterion 4

The proposal is a collaborative effort (4 points)

  • The proposal includes clear collaboration among two faculty from different disciplines, institutions, or professions who have clearly defined how they will work together for this presentation. (4)
  • The proposal includes two faculty but they are not from different disciplines, institutions, or professions or it is only somewhat clear how they will work together for this presentation. (3)
  • The proposal includes one faculty member. (2)
  • The proposal includes more than two faculty members (this is not in line with instructions). It is not at all clear how the faculty members will work together for this presentation. (1)

Criterion 5

The proposed topic is relevant to AACP and its members (4 points)

  • The proposal presents issues of immediate relevance and importance to the goals/initiatives of AACP and its members. It is solidly based on best or recommended practice in pharmacy education. (4)
  • The proposal presents issues of immediate relevance and importance to the goals/ initiatives of AACP and its members. (3)
  • The proposal is relevant, but the focus is on issues tangential to the field of pharmacy education. (2)
  • The proposal focuses on low priority materials or practice. (1)

Criterion 6

The Conversation Café proposal follows the specified format AND clearly outlines the format in the proposal.
(20 min: Brief Intro, 60 Min Round Tables - 3 Clear Questions (20 minutes/round), 10 Minutes Wrap-up and Questions. (4 points)

  • The proposal clearly outlines the format and follows the outlined structure. (4)
  • The proposal outlines the format and follows the outlined structure with some minor deviations that appear acceptable. (3)
  • The proposal outlines the format in the proposal but is not clear and the outline structure does not follow the format. (2)
  • The proposal does not outline the format in the proposal. (1)

Criterion 7

Scholarly Rigor: The program was conceptualized on a sound theory, model or research method. (4 points)

  • The program was conceptualized on a sound theory, model, or research method with clear sources noted. (4)
  • The program was conceptualized on a sound theory, model, or research method with minimal sources noted. (3)
  • The program mentions a scholarly theory, model, or research method, but is weakly incorporated with no sources noted. (2)
  • The program fails to incorporate a sound theory, model, or research method. (1)
Selection Process

Each conversation world cafe proposal will be reviewed by three program committee members using the evaluation criteria listed above. Proposals will be given a numerical score and an average based on the total scores given by the three reviewers. Submitter and speaker information (names and institutions) will be hidden during the review process to ensure that proposals are rated fairly. 

The program committee will convene in late January to select conversation cafe proposals from the top-ranked submissions. Proposals will be grouped by category. In making its decision, the committee will strive to ensure diversity of topics for the different audiences in the Academy, diversity of topics overall, to minimize any redundancy in topics covered at the Annual Meeting, and an adequate representation from a diverse group of speakers and institutions.

All submitters will be notified the status of their submissions (accepted or rejected) by mid-February.

Instructions for Submitting Conversation World Cafe Proposals

How to Submit a Conversation World Cafe Proposal 

  1. To add a conversation world cafe proposal for the AACP Annual Meeting, please go to the submission site to get started.
  2. Click the “Login” button to begin.
  3. Enter your AACP email and password.
  4. Select “Proceed” or “Update Your AACP Record” if your information (Name, Organization, Email) is listed incorrectly.
  5. Please carefully read the “Privacy Policy” and indicate your consent at the bottom of the page to continue.
  6. Under the “Sessions” header, click the link to begin a new session.
  7. Enter your session title (word limit: 15. Do not type in all capital letters. Use initial caps only). A session must have a short, specific presentation title (containing no abbreviations) that indicates the nature of the presentation.
  8. Select "Conversation World Cafe" as your session type.
  9. Indicate whether the proposed session will offer CE credit. Submitters (and all individuals involved in the presentation) will need to complete a disclosure of financial relationships form if their proposed CE session will discuss clinical topics. 
  10. You are now on the submissions “Task” page. Please click on each task to enter the requested information. Once completed, the task will then appear with a large green check mark. After you have completed all of the tasks, select Save Submission, review and submit your proposal.

Submission Tasks

Task 1: Speakers

  1. To add a speaker, type the speaker’s first name, last name and email address. Select their role(s) and click the “Add Speaker” button. (Note that conversation world cafes are limited to two speakers.)
  2. You may use the “Member Look-Up” feature to identify your speaker. Search for a member by entering their name. If results are returned, click on the member to auto-fill the new speaker fields.
  3. Select one or multiple roles (Speaker, Moderator, Session Organizer) and click "Add Speaker."
  4. To complete a speaker's profile, click on the "Edit" Speaker button. Note, the speaker's title and institution must be included to complete their profile.
  5. A green check mark indicates a complete profile. Once the profile is complete, click "Save Speakers" to complete the task.

Task 2: Programming Information

To ensure that proposals are rated fairly, the program committee will conduct anonymous reviews of all Annual Meeting program submissions. Please omit speaker names and their institutions from the program submission fields.

  1. Session Level: Select your session level. AACP encourages a mix of introductory and advanced sessions.
  2. Collaboration: Indicate the number of individuals who collaborated on the proposal.
  3. Select the number of professions, disciplines, or institutions that are represented by the individuals who collaborated on the proposal.
  4. Conversation World Cafe Topic: Please list your conversation world cafe topic. All conversation cafe proposals must be based on a hot topic, controversial topic or emerging topic widely open for discussion.
  5. Program Description: Enter your program description (word limit: 75. Proof-read your entry, this is how it will display in the program).
  6. Program Design: Provide an outline of the format for your café. (word limit: 250) (Sessions must include a brief presentation (up to 20 minutes),  60 minutes of rotating table conversations (on 3 Clear Questions (20 minutes/round), followed by a 10-minute Q&A and wrap-up.) Your outline must include the proposed times, topic covered in the brief presentation and your 3 questions. 
  7. Program Purpose: Please provide the purpose of your cafe (word limit: 300). You should answer does the session present an innovative educational methodology, fill a need in pharmacy knowledge or skill (as determined by a gap analysis), and is it established in science and theory. You must cite sources to support the evidence and current need for this activity. Note: all accredited continuing education activities must include an explanation of how this need was determined. CE activities must be applicable, evidence-based and enhance participant’s competence and skills which reflect the 2022 Curriculum Outcomes and Entrustable Professional Activities.
  8. References: Provide references of sources cited in the program purpose.
  9. Click the "Continue" button to proceed.

Task 3: Learning Objectives 

  1. Provide 3 clear, measurable, and achievable learning objectives for your conversation world cafe. (Each objective must not exceed 45 words.)
  2. Click the "Continue" button to proceed to the next task.

Task 4: Active Engagement and Learning Assessments

  1. CE Activity-type: If you plan to offer CE credit for your workshop, indicate whether your proposed CE activity is knowledge-based or application-based. Knowledge-based CE activities focus upon the transfer of evidence-based information to attendees. Application-based CE activities are designed primarily for attendees to apply the information learned in the time frame allotted.
  2. Active Learning Exercise: Describe the active learning strategies that will be used during your workshop. Note, active learning methodologies used during accredited continuing education activities should be based on the CE activity type (knowledge or application), learning objectives, presentation content, and the size and composition of the audience.
  3. Assessment: Describe the assessment strategies that will be utilized for this session. Note: all accredited continuing education activities must include assessments which indicate clear achievement of the learning objectives of the session. Assessments for accredited activities should be consistent with the activity-type (application-based or knowledge-based). 
  4. Click the "Continue" button to proceed to the next Task.

Task 5: Additional Information

  1. Commercial Products: Please indicate whether your presentation will reference commercially available services or products (e.g., apps, software, etc.)
  2. If your presentation will reference commercially available products or services, please indicate whether you have any financial interests in those products or services. Presenters will be asked to disclose that information to their audience.
  3. Intended Audience: To increase participation in your program, consider the Sections and/or Special Interest Groups (SIGs) whose members you feel would benefit most from attending your session. You may select up to three Sections and/or SIGs. 
  4. Please enter an estimated number of attendees.
  5. Has this program content been presented at a previous AACP annual meeting?
  6. If answer to the previous question is YES, what Annual Meeting Year was it presented?
  7. If your program is not selected for presentation at the AACP 2024 Annual Meeting, would you be willing to be considered for a future in-person or virtual (recorded) event or share any of the content on our digital platforms (e.g., learning management system, APN, website).
  8. AACP Strategic Plan: The AACP Strategic plan for 2021–2024, Preparing Pharmacists and the Academy to Thrive in Challenging Times, focuses on six priority areas. Please select, if applicable, the strategic priority(ies) with which your proposed session is aligned.

Task 6: Room Set-up and Special Requests 

  1. Select your preferred room layout. You may choose from one of the following layouts: Crescent Rounds, Theater Style, Rounds, Hallow Square, or Classroom. AACP will attempt, but does not guarantee, to fill all requests.
  2. Please list any comments or special requests regarding potential scheduling conflicts such as religious observances, multiple presentations, and other obligations during the meeting. AACP will attempt, but does not guarantee, to fill all of these requests.
  3. Preferred Programming Day (Cannot be guaranteed. Please select your date preference. Programming Dates are: Sunday, July 21, Monday, July 22, and Tuesday, July 23.)
  4. Click the "Continue" button to proceed. 

Task 7: Disclosure of Financial Relationships for Accredited CE

  1. The disclosure task will be visible only to submitters who elected to offer continuing education credit for their sessions and whose sessions will discuss clinical topics. 
  2. To access the speaker's disclosure form, click on the Edit Form button below the speaker's name. Use the "Invite" button below each speaker’s name to send an automatic email inviting that speaker to complete the form.
  3. Indicate whether you have/had a financial relationship with an ineligible company (a company whose primary business is producing, marketing, selling, reselling, or distributing healthcare products used by or on patients) within the prior 24 months. If you have/had a financial relationship with an ineligible company, click the "Add a financial relationship" link to enter the name of the ineligible company, the nature of the financial relationship, and whether that relationship has ended.
  4. Click the "Update Form" button.
  5. If you reported relationship(s) with an ineligible company, indicate whether the proposed educational content (over which you will have control) involve the products or business lines of the ineligible company.
  6. Sign and submit the form. 
  7. Once all speaker forms have been completed, click the “Save Disclosures” button. (Note, all speaker disclosure forms must be completed in order to complete this task.)

After you have completed all of the tasks, click the “Save Submission” button. Review your proposal and click the “Submit” button. An email to confirm your submission will be sent to you immediately. Please check your spam folder if you do not see the confirmation email in your inbox. 

You will be able to edit your submission until the site closes at 11:59 p.m. (PST) on Wednesday, November 15, 2023. To edit your submission, login to the submission site, click the special session title listed under the "Sessions" header. Select the task you would like to modify. Save your submission and click the "Submit" button to re-submit your edited proposal.