Spring Institute 2018 FAQ

AACP Article
What is the 2018 Spring Institute?

The 2018 AACP Spring Institute is titled Reaching New Heights in Experiential Education. The 2018 Spring Institute focuses on four areas related to Experiential Education: assessment strategies to include the integration of EPA’s into the student’s experience; Identifying needs for preceptor development with a focus on clear guidance for meeting program expectations; remediation strategies which reflect early identification, roost cause analyses and the elements for a remediation plan; and a focus on practical approaches to scholarly activities in experiential education.

Who should attend the Institute?
  • EE faculty member

  • EE staff member 

  • Preceptor for the program

  • Curriculum committee member/chair

  • Assessment committee member/chair 

  • Member of school administration 

When does the Institute begin and end?

The Institute begins at 8:30 a.m. on Monday, May 7. The Institute concludes on Wednesday, May 9, after lunch at Noon.

When does registration open and close?

Institute registration will open on Thursday, March 1, and close on Wednesday, April 11, or when all spaces are filled. Space is limited and onsite registration will not be permitted.

What is the registration package?

Registration for the Institute will cost $1195.00 per person for AACP institutional members and $1395.00 per person for non-institutional members. This package fee for each registrant includes accommodations for three nights (these are single occupancy rooms), onsite breakfasts and lunches, refreshment breaks, and a welcome reception. Please note: dinner each night is on your own. Restaurant suggestions will be provided.

Where is the Institute being held?

All sessions will be held at the Hyatt Regency Dulles, less than five miles from Dulles International Airport. The hotel address is 2300 Dulles Corner Blvd. Herndon, VA.
The Institute’s meeting staff will make the hotel reservations for you and your team members. Each team member will have their own guest room. Hotel reservations will be made for check-in on Sunday and check-out Wednesday. Please notify staff if you are arriving or departing earlier or later than those days.  Additional nights must be booked through AACP but will be billed directly to the guest. Discounts will not be provided for those arriving later than Sunday as we have already contracted these guest rooms with the hotel.  We are unable to accommodate guests during this meeting. Hotel confirmation numbers will be sent to attendees by mid- April.

Guest Amenities:

  • Complimentary Dulles Airport shuttle service, picks up at lower baggage claim curbs 2A and 2H at the top of the hour and half hour
  • Complimentary self-parking
  • Complimentary Wi-Fi everywhere in the hotel including guest rooms and meeting space
  • Full-service Business Center
  • Complimentary 24 hour access to StayFit™ fitness center, an indoor lap pool and walking/jogging paths
  • Complimentary shuttle service to Reston Town Center, departing from the Hotel each day at 4:45 p.m., 6:45 p.m., and 8:45 p.m.

More information is located on the Hotel Details page. 

What meals are provided as part of my registration?

For those who check in early on Sunday, May 6, lunch when you arrive, and dinner throughout your stay, is on-your-own and not included in your registration. Your registration package includes continental breakfasts, lunches and refreshment breaks during the meeting beginning on May 7. You will need your name badge for hotel staff to identify that you’re with the AACP group. 

The Elements and the Lobby Bar are also available onsite for networking and team-building opportunities. Please note, however, that these are not included in your registration. 

How is payment for the Institute handled?

Registration for the Institute is on a first-come, first-served basis. Credit card is the only form of payment method accepted. 

What if we need to add, remove or replace a team member?

If a team member needs to be added, removed or replaced, contact Emma Zaenglein, Meetings Coordinator, at 703-739-2330 ext. 1007 by Wednesday, April 11. Any team member addition or removal must adhere to the 3-person team minimum and 5-person team maximum requirement. Changes will not be permitted after April 11.

What is the Refund and Cancellation Policy?

Team registration: A cancellation fee of 15% of the total team registration per school will be applied if the team withdraws from the Institute before Wednesday, April 11. No refunds will be given after April 11. 

Team member registration: If a team member needs to be removed, a full refund will be made if the minimum requirement of a three-person team is still met. The team member must be removed before April 11. If the removal of the team member affects the minimum requirement, the team will be canceled and the team registration cancellation policy above will apply. No refunds will be made for individual team member cancellations after April 11.

To request a meeting registration refund or cancellation, please contact Janet Mudd, Staff Accountant, at 703-739-2330 ext. 1023.

What are my transportation options when I arrive?

The Hyatt Regency Dulles is accessible via complimentary airport shuttle from Dulles International Airport. The airport shuttle leaves from the hotel every 30 minutes beginning at 4:15 a.m. through 12:15 a.m.  The shuttle picks up at the airport every 30 minutes from 4:30 a.m. ending at 12:30 a.m.  The airport pick up location is curbs 2A and 2H, in lower baggage claim. 

Taxis cost approximately $20 each way from Washington Dulles International Airport and approximately $80 each way from Washington National Airport. Ridesharing service (i.e. Uber or Lyft) may be less expensive. Self-parking is complimentary at the Hyatt Regency Dulles. 

Directions can be found at the Hyatt Regency Dulles Web site. 

What is the dress code?

Attire at the Institute is casual. Feel free to dress comfortably in khakis, jeans, polo shirts, and, most importantly, comfortable shoes. Please remember that meeting rooms can get chilly. You may want to bring clothing suitable if your team decides to go out for a nice dinner offsite. 

What is the weather like in Herndon, VA., during the meeting dates?

The temperatures in Herndon average 63 degrees in May, with a high of 95 degrees and a low of 32.

Is there accessibility for persons with disabilities?

The goal of the Hyatt Regency Dulles Airport is to meet every person’s needs. For people with disabilities, that means providing a fully accessible environment. The hotel complies with the regulations set by the Americans with Disabilities Act (ADA), and assistive devices are available for persons with disabilities. Please contact Emma Zaenglein with any special arrangements you need.

Who is the best person to answer any additional questions?

Questions regarding your registration or logistics (e.g. transportation, hotel, etc.) should be directed to Emma Zaenglein, Meetings Coordinator. 

To request a meeting registration refund or cancellation, please contact Janet Mudd, Staff Accountant, at 703-739-2330 ext. 1023

Questions regarding program content should be directed to John Ressler, director of academic programs and professional development.