Grace and Harold Sewell Memorial Fund

AACP Resource

Grace and Harold Sewell Memorial Fund Stipends


Stipend Program Administered by the AACP Library and Information Sciences Section (LIS)

Librarians who serve colleges of pharmacy are invited to apply for a travel stipend to Pharmacy Education 2019, AACP’s annual meeting. The meeting will be July 13-17 in Chicago, Illinois. The stipends are provided by the Grace and Harold Sewell Memorial Fund.

Past stipend recipients report that they developed closer ties to pharmacy faculty, networked with other pharmacy librarians, and learned about new developments in pharmacy education, as a result of attending the AACP annual meeting. The 2018 stipend recipients’ reports are available below. 

“The mission of The Grace and Harold Sewell Memorial Fund is to increase librarians’ identification with medical, pharmaceutical, and health care professionals. Librarians experienced in managing knowledge and teaching informatics can supply quality information by becoming ongoing members of the health care team. Immersion in the health care environment is necessary for librarians to understand how health care professionals solve problems individually and through consensus.” For more information about the Fund click here

The intent of the Sewell Fund stipends is primarily to support librarians who have not attended AACP. The stipend amount available for returning LIS members is contingent upon the total amount available to distribute after stipends are awarded to first-time meeting attendees. If all of the available funds are needed for stipends for first-time meeting attendees, no Sewell Fund stipends will be available for returning members. When funds are available, returning member stipends are unlikely to be greater than the annual meeting registration fee, thus additional funding on your part and/or from your institution will be necessary. Returning member stipends will be applied first to the recipient’s meeting registration fee; any remainder may be used for general meeting expenses.

Stipend amount for first-time attendees is minimum $1,000.00. The stipend will not cover all meeting and travel expenses, unless you live near the annual meeting site. Additional funding from your institution or your own resources will almost certainly be necessary. The stipend will first be applied to AACP membership dues and to the AACP annual meeting registration fee. Any remainder of the stipend will be disbursed to the recipient for general meeting expenses.

The AACP annual meeting is the largest gathering of academic pharmacy educators, administrators, and staff. The registration fee is considerably more than most professional library association meetings since it usually also includes daily continental breakfasts, an opening reception on Saturday evening, a vendor reception on Sunday evening, a box lunch on Monday, a closing reception on Tuesday evening, and daily beverage breaks. The main conference hotel is usually one of the top hotels in the area; there also may be other less expensive hotels nearby designated as official conference hotels.

Deadline for application: May 17, 2019

Criteria for first-time AACP attendees:

Professional librarians with the MLS/MLIS degree who are directly responsible for information support, collection development, and instruction for a pharmacy academic curriculum are eligible for a stipend. At the time of application for a stipend, applicants must be employed in a library supporting a pharmacy college/school. Applicants for first-time stipends must not have previously attended an AACP meeting.

Recipient requirements for first-time AACP attendees:

  1. Recipients must attend the LIS sessions, including the "Welcome Librarians" meeting (usually at 5 pm on Saturday), the LIS programs and business sessions in their entirety, and the poster sessions with posters sponsored by LIS. Recipients are encouraged to attend the "Basic Resources” planning session. Attending the “welcome” dinner on Saturday evening and possible tour of a local library/school is optional.
  2. One of the goals of the Sewell Memorial Fund is to encourage librarians’ relationships and collaboration within their institution’s pharmacy programs. To encourage this communication, recipients must shadow a faculty member from their pharmacy program for at least one conference session, if not more. Before the meeting, the recipient must identify at least one session to attend together with the faculty member being shadowed. Priority should be given to the required LIS sessions (see #1 above). Recipients are encouraged to attend additional sessions and annual meeting events with the faculty member.
  3. Immediately following the meeting, recipients must submit a report (not to exceed 500 words), giving highlights and perceptions of the AACP, LIS and academic section sessions attended (a summary, not just a list). Discuss how these experiences will be beneficial in your work with pharmacy faculty and students. These reports will be published online as models for future applicants, and they may be selected for subsequent publication in print.

Application process for first-time AACP attendees

  1. Contact a pharmacy faculty member (not a librarian) from your institution who will be attending the AACP annual meeting. Arrange to shadow the faculty member and, when possible, to accompany her/him to a required academic section program session and to other sessions (general sessions, SIG meetings, etc.) in which you have a mutual interest. The intention of this criterion is to foster the librarian's identification with the pharmacy program and to help the librarian establish contacts within the school/college that may lead to collaboration on mutually beneficial projects in the future.
  2. Complete the attached application form, including:
    • A brief description of your responsibilities as liaison to the pharmacy college/school.
    • A statement of approximately 150-200 words explaining what you expect to gain

Recipient requirements for returning members

  1. Recipients must attend AACP general sessions, visit the general exhibits and attend the LIS meetings, including the "Welcome Librarians" meeting, the LIS programs and business sessions in their entirety, and the poster sessions with posters sponsored by LIS. They are encouraged to attend the "Basic Resources” planning session. Attending the “welcome” dinner on Saturday evening and possible tour of a local library/school is optional.
  2. Immediately following the meeting, recipients must submit a report, giving highlights and their perceptions of the AACP, LIS and academic section sessions attended (a summary, not just a list). Discuss how these experiences will be beneficial in work with pharmacy faculty and students. These reports will be published online as models for future applicants, and they may be selected for subsequent publication in print.

Application criteria for returning members

  1. Applicant must have been a member of the Section of Library and Information Science (LIS) of AACP for a minimum of one year. At the time of application for a stipend, applicants must be employed in a library supporting a pharmacy college/school.
  2. Applicant must participate in at least one of the following activities at the AACP annual meeting (listed in order of consideration):
    • Serve as an LIS Executive Board member (Chair, Chair-elect*, Immediate Past Chair, or Secretary) or active LIS Committee Chair
    • Present a poster or paper session at this year’s AACP annual meeting
    • Serve as a "Basic Resources List" Co-editor
    • Serve as coordinator of the “Core Journals List” for support of pharmacy education and attend the “Basic Resources” planning session held annually at the AACP meeting.
    • Serve as a “Basic Resources List” section contributor and attend the planning session held at the AACP meeting.
    • *In 2008 the Sewell Fund Board approved a stipend to the Chair-elect each year if funds are available after all qualified first-time applicants are funded. The Chair-elect does not need to complete the application statement, but must submit the required report following the meeting.
  3. Applicants must submit the application below and a statement of approximately 150-200 words explaining what they expect to contribute and/or to gain from attending the conference. The statement should address how receiving a stipend would allow you to meet the stated goal of the Sewell Fund to “increase librarians’ identification with medical and health care professionals,” in this case pharmacy educators.

Stipend award receipt

The chair of the LIS Awards Committee will register the recipient for the meeting. AACP will issue any remaining amount of the stipend directly to the successful candidate once AACP is notified of the names and amounts by the chair of the LIS Awards Committee.

If you have any questions please contact Leslie Ann Bowman